Payroll & Administrative Assistant (People and Culture)

Mount Allison acknowledges, honours, and respects that the land named Sackville, NB is part of the unceded territory of the Mi'kmaq People who are the historic inhabitants, custodians, and dwellers on the land where our University is built and confirms its commitment to strengthening relationships with all Indigenous people.

Full-Time | Developmental Opportunity | Payroll & Administrative Assistant (People and Culture)

Are you detail‑oriented, people-focused, and eager to grow your skills and career in Human Resources? Join our People and Culture team and help us deliver exceptional service to the employees who make our community thrive.

Reporting to the Assistant Director, People and Culture, the Payroll & Administrative Assistant plays a key role in ensuring accurate and timely payroll processing while supporting a wide range of HR administrative functions. This is a developmental role - perfect for someone looking to expand their expertise and contribute to a collaborative, service-driven team.

If you're excited by variety, enjoy problem-solving, and take pride in accuracy, we'd love to hear from you.

What You'll Do

In this dynamic role, you'll support both payroll and HR operations, including:

Payroll & Benefits Support

• Work closely with the Payroll & Benefits Coordinator to process bi‑weekly and semi‑monthly payrolls.
• Prepare payroll summaries, verify and reconcile data, and ensure compliance with collective agreements and university policies.
• Support self‑service users and supervisors with payroll-related questions.
• Complete payroll administration tasks: pay statements, remittances, Records of Employment, Statistics Canada surveys, and system reporting.
• Assist with annual tasks such as T4 processing, vacation accruals, benefit renewals, and year-end reporting.
• Oversee student positions by processing student hire forms, hourly rate changes, account changes and ending positions upon notification.
• Provide backup support during staff absences.

Human Resources Administration

• Maintain employee files and departmental records for training, skills, workshops, and other HR documentation.
• Assist with new hire benefit enrollments, pension packages, and tracking of various employee work life cycle related documentation.
• Support the organization of employee events including the annual holiday social, recognition events, and retiree celebrations.
• Maintain office supply inventories and benefit materials.

Projects, Systems & Process Improvement

• Assist with departmental audits and ongoing HR projects.
• Support documentation of internal processes and procedures.
• Contribute to the implementation of new systems or programs.
• Help identify and support improvements in processes and technology.

…and other duties as needed to keep our People and Culture operations running smoothly.

What You Bring

We're looking for someone who brings a mix of education, skill, and enthusiasm:

• Diploma in Accounting or Human Resources.
• Payroll Compliance Professional (PCP) designation an asset.
• 1-3 years of payroll, benefits, or HR experience in a medium to large organization.
• Experience with payroll/HRIS systems is a strong asset.
• Proficiency with M365 and a willingness to learn new software.
• Excellent communication and customer‑service skills.
• Strong organizational skills with the ability to prioritize and adapt.
• Accuracy, attention to detail, and strong numerical/analytical skills.
• Ability to work independently and collaboratively in a team environment.
• Ability to manage confidential information with discretion.
• Knowledge of collective agreements, benefit plans, CRA regulations, and university policies is an advantage.

Why You'll Love Working with Us

• A supportive team environment where your growth is encouraged.
• Through onboarding and ongoing opportunities to build skills across multiple areas of Human Resources Management.
• A role that makes a tangible difference in the daily experience of employees.
• A workplace where accuracy, care, and continuous improvement are truly valued.

If you're motivated, curious, and energized by working with people and numbers, we invite you to apply and grow your career with us.

Submit Résumé and Cover Letter

This position is a full-time continuing appointment. The salary scale is Admin Grade 3 ($41,096 to $54,391 per annum)

If you are interested in the challenges and opportunities this position has to offer, we want to hear from you! Please submit a resume and cover letter by uploading them using the submission link provided below. Documents should be submitted in PDF format and clearly labeled with your full name.

Only those already eligible to work in Canada need apply. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Application materials will be collected for recruitment purposes only and handled in accordance with the University's privacy and records-management practices. If you experience any difficulty accessing the link, please contact [email protected] for assistance.

Review of applications will begin on March 6, 2026.

Include link for resume/cover letter here

Mount Allison is committed to diversity and inclusiveness. We encourage applications from members of racialized communities, Indigenous persons, persons with disabilities, and persons of all sexual and gender identities. We seek candidates with qualifications and knowledge to contribute specifically to the further diversification of our campus community.

At Mount Allison, we are committed to ensuring your interview experience is as comfortable and accessible as possible. If you require any accommodations or adjustments during the interview process, please do not hesitate to inform us. Your needs are important to us, and our dedicated team is here to support you.

Visit our website at www.mta.ca/employment for other employment opportunities at Mount Allison University or to register to receive e-mail notification of new opportunities.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.