Move In Coordinator
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Job Number: J0226-0610 Job Title: Move In Coordinator Job Category: Brand (Marketing, Communications, Sales, Creative/Design, Brand Experience) Job Type: Permanent Part Time Date Posted: February 17, 2026 Closing Date: March 9, 2026 Work Location: Parkland on Eglinton West Schedule: Rotational Number of Positions: 1
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If you take pride in being compassionate, honest, professional, and safe, consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work – they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living™.
We are searching for a Part Time Move in Coordinator to join our Parkland on Eglinton West team based in Etobicoke, Ontario.
Meaningful Benefits
You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. At the end of every day, you will know you've made a measured difference in the lives of our residents. Additional benefits include:
- Approximate hourly wage: $22.01 - $23.89
- Comprehensive health, vision, and dental benefits plan, including an Employee and Family Assistance Program (eligible immediately upon hire)
- Life, travel, and other insurances
- Access to virtual healthcare 24/7 for FREE through the group health benefit plan
- RRSP program (5% employer matching)
- Vacation accrual (begins immediately) and travel insurance
- Free onsite parking
- Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
- Access to continuing education and training through the Shannex Centre of Excellence
Opportunities to be part of sector innovation and continuous improvement initiatives
Recognition and Rewards for service excellence and safety
About the Opportunity
- Works in partnership with all operational departments to ensure movement adheres to all organizational and regulatory standards
- Works in close collaboration with Resident Experience Manager/Hospitality Manager to ensure room is ready, front office is informed
- Works in partnership with Sales Team to understand upcoming resident move in schedule and requirements
- Works with residents to arrange details of move into Parkland including scheduling moving companies, arranging removal of furniture that is not needed, etc.
- Works with residents to help design layout of suite furnishings
- Communicates upcoming move in schedule with internal operating departments
- Communicates with new residents to complete required paperwork
- Works collaboratively with new residents and key contacts to organize individual move in process
- Manages resident paperwork and files it accordingly
- Communicates with new residents to gain understanding of personal preferences, and communicates them appropriately
- Acts as resident experience liaison between the resident and operations
- Manages move in process on day of move
- Manages orientation of new residents to Parkland
- Works collaboratively with Property and Engineering team to ensure resident suites are ready for resident arrivals
- Reviews available ancillary services with residents during the move in process
- Ensure all resident information is accurately maintained in YARDI ERP
- Ensure all tasks required to progress a resident through the ERP are completed in the appropriate sequence
- Process required new resident leads information within YARDI ERP
- Upload required resident documentation to YARDI ERP
- Completes required move in documentation with resident/Substitute Decision Maker
- Additional duties as required
About You
In addition to placing high value on continuous improvement, collaboration and accountability, you bring:
- Diploma in Business Administration or related discipline
- 2 Years experience working in a Senior Living Environment or
5 Years experience working in a hospitality-based industry (Hotel, Retirement Living) - Proficient in Microsoft Office Suite of programs
- Understanding of Residential Lease Agreements
- Certification in Interior Design considered an asset
- Alzheimer's Disease or Other Dementia Care Course considered an asset
- Proof of valid CPR & Emergency First Aid Certification considered an asset
- Experience using YARDI ERP considered an asset
About Us
Shannex is a family-owned organization with a vision of Better Living for every stage of life. Since 1988, Shannex has grown from a single nursing home in Cape Breton to a trusted partner across healthcare, hospitality and lifestyle sectors. With locations in Nova Scotia, New Brunswick and Ontario, Shannex continues to build communities designed for connection, wellbeing and longevity. Shannex-owned brands include Allbright Life, Parkland Retirement Living & Lifestyle Residences, Parkland at Home, Faubourg du Mascaret, and Shannex Enhanced Care. Shannex also provides Transitional Health Services, in partnership with Nova Scotia Health. For more information, visit shannex.com.
If you're ready to join the Shannex team of Great People, apply today!
Great People is a core value at Shannex based on the belief that our team members are the spirit and foundation of the organization. Shannex believes equity, diversity, inclusion and belonging is about creating a culture that embraces the uniqueness of individuals, where every person is treated fairly and where racism and discrimination are not tolerated. At Shannex, every team member belongs.
All applications are kept in strict confidentiality.
Only those selected for an interview will be contacted.
Great People is a core value at Shannex, grounded in the belief that our team members are the spirit and foundation of our organization. We are committed to equity, diversity, inclusion, and belonging, and to fostering a culture that celebrates individuality and ensures every person is treated with fairness and respect. Here, every team member belongs. With locations across Nova Scotia, New Brunswick, and Ontario, our team members help build communities that support connection, wellbeing, and longevity.
Shannex-owned brands include Allbright Life, Parkland Retirement Living & Lifestyle Residences, Parkland at Home, Faubourg du Mascaret, and Shannex Enhanced Care. In addition, Shannex provides Transitional Health Services in partnership with Nova Scotia Health. For more information, visit shannex.com.
All applications are kept in strict confidentiality.
Only those selected for an interview will be contacted.
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