Office Administrative Assistant

Job Title: Administrative Assistant
Location: Saint John, NB
Schedule: Monday to Friday, 8:00 AM - 4:30 PM
Pay Rate: $20.00 - $24.00/hour

Responsibilities Summary

Provide legal administrative support services to staff lawyers. Serve as the frontline contact for client intake, book and conduct interviews intake, process intake applications, and perform other administrative duties as required.

Key Responsibilities

• Provide administrative support to office staff and lawyers
• Manage client intake processes and appointments
• Answer phones and manage correspondence
• Prepare and maintain documents and filing systems
• Process invoices and manage accounts payable/receivable in QuickBooks
• Reconcile bank statements and maintain financial records
• Order office supplies and support general office operations

Qualifications

• Minimum 2 years of administrative experience
• QuickBooks experience required
• Proficiency in Microsoft Office
• Strong communication, organizational, and multitasking skills