Manager of Financial Operations
Tawaak Housing Association
Halifax, NS
Job Details:
The Manager of Financial Operations (Maternity Leave Coverage - 12 Months) is responsible for overseeing the full spectrum of financial management activities for Tawaak Housing Association, ensuring accuracy, compliance, and efficiency across accounting, reporting, and operational processes. This temporary role manages weekly and monthly financial cycles including accounts payable and receivable, bank reconciliations, payroll, tenant account maintenance, and cash flow reporting, while also leading budgeting, audits, and funding applications. The Manager provides strategic input into departmental planning, supervises staff work allocations, and fosters strong relationships with vendors, tenants, auditors, and internal stakeholders. With signing authority and responsibility for financial controls, the position ensures adherence to accounting standards, supports capital project funding streams, and enforces routine financial schedules. Success in this role requires strong leadership, organizational, and communication skills, coupled with a solid background in accounting principles and systems, to drive operational excellence and support the organization's mission during the maternity leave coverage period.
Monday to Friday 8:30 am - 4 pm.
Occasional overtime (e.g. month end, year end, board meetings, etc.) but when required is a condition of continued employment.
Weekly Duties :
- Biweekly AP Package coordination
- Approval of Cheque Payments
- Electronic payment Coordination
- Monitoring bank accounts / Online banking accounts
- Vendor Correspondence
- Tenant Account Maintenance
- Approval of rental calculations
- Tenant Ledger Reconciliation
- Tenant Ledger Postings
Monthly Duties:
- Bank Reconciliations
- Accruals
- Oversee Accounts Receivable
- Invoicing
- GL Reclassification
- Reconciling corporate credit card
- Management of Security Deposits
- Petty Cash
- Cash Management
- Staff Vacation Tracking
- Monthly Rent Roll Process
Accounting responsibilities:
- Monthly Bank Reconciliations
- HST/GST Remittance
- Consolidated monthly cash flow statements.
- Budget to Actuals - Variance Analysis
- Annual Budgeting
- Annual Audit
- Routine and un-routine Journal Entries
- Reviewing all vendors invoices, coding to appropriate GL accounts
- Payroll and payroll remittance
- WCB payments.
- GL and COA account maintenance
- Signing Authority
- HR Accounting entries
- HR Processing
Funding and Capital Project Management
- Completing Funding applications
- Funding stream management
Strategic and Operational Planning
- Provide input into the development of defined and efficient work processes for the finance department
- Manage the Finance department's work allocations to staff to achieve targete deadlines
- Participate in and support the implementation of strategic or departmental plans
- Assist in the development of business and operational plans for the organization
Relationship Management
- Provide direction and support to the staff and assist in resolution of issues as they may arise
- Foster positive working relationships with management, external organizations, and other stakeholders
- Perform other duties and responsibilities as necessary in the performance of the position and as assigned by the CEO
Audit Management
- Creating financial process and procedure
- Enforcring a routine financial schedule
- Hosting routine finance meetings
- Liaise with external auditors.
- Work directly with external auditors, provide requested information to complete the audit.
- All other audit requirements
- Diploma or Degree in Accounting, Business, or Economics
- Minimum of five (5) years of accounting and/or bookkeeping experienced in a similar capacity is preferred
Knowledge, Skills and Abilities:
- Good working knowledge of general accounting principles
- Good interpersonal and leadership skills to lead and encourage staff
- Superior verbal and written communication skills
- Organizational and time management skills
- Demonstrated honesty, integrity, and ability to take initiative
- Ability to build mutual trust, respect, and cooperation among team members
- Computer literacy with knowledge of a variety of computer software applications, including Microsoft Office Suite (Excel, Word, PowerPoint),
- Adobe, Yardi Property Management System, Quickbooks, DEXT, online banking software
• Approximately 2.5 weeks of paid time off during the holiday period, in addition to vacation
• Additional paid Indigenous holidays (about 16 days total)
• On‑site parking
• A small, collaborative team with strong experience in the non‑profit sector
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