Event Coordinator
Events East - 6 Jobs
Halifax, NS
Closed
Job Details:
The organization
At Events East Group, we proudly manage and operate the Halifax Convention Centre, Scotiabank Centre and Scotiabank Centre Box Office. Our people and our community make us the favoured event destination for our guests. Whether we are attracting large delegations or hosting an elite group of athletes for an international competition, we are a catalyst for new opportunities and connections between Nova Scotia and the world.
THE POSITION:
Events East Group is now inviting applications for the position of Event Coordinator with our Event Management team.
Reporting to the Event Management Team Lead, the Event Coordinator (EC) is a key contributor to the success of meetings, conventions, and live events at Halifax Convention Centre and Scotiabank Centre.
The Event Coordinator supports both the Event Management Team and our customers through every stage of the event journey-from planning and preparation to on-site execution. With a focus on service excellence, operational accuracy, and strong client relationships, the EC plays a hands-on role in delivering unforgettable event experiences. Key responsibilities include supporting pre-event planning, maintaining detailed event documentation, coordinating event logistics on-site, and ensuring adherence to event management standards across both venues.
Operations:
- Support the Event Management Team by:
- Participating in effective pre-event planning.
- Accurately managing event changes and updates.
- Oversee seamless, efficient on-site event execution.
- Lead assigned events independently, including:
- Meetings and food and beverage events.
- Add-on meetings or orders for major conventions, conferences and events.
- Internal organizational meetings and events.
- Cultivate positive, professional relationships with industry partners, suppliers, hoteliers, and event planners.
- Other duties as assigned.
Administration:
- Support the Event Management Team by:
- Ensuring the timely and accurate input of event details into event management systems while upholding event management system programming standards.
- Capturing and maintaining clear, detailed meeting notes and event change records to support seamless event execution.
- Managing and submitting deposit invoices to customers and proactively monitoring payment receipt.
- Overseeing the collection of proof of event insurance by initiating customer requests, following up as needed, and tracking documentation to ensure compliance.
- Support continuous improvement by identifying opportunities to enhance event system processes and administrative workflows.
Training & Development:
- Commit to continuous learning by actively engaging in team training, professional development, and service excellence initiatives.
Health & Safety:
- Report all safety hazards to the direct supervisor as soon as is reasonably possible. Take action to correct the safety hazard if possible and reasonable.
- Report all incidents and near misses to the direct supervisor as soon as is reasonably possible. Participate fully in the incident and near miss investigation procedure.
- Create, promote, and follow all departmental standards and guidelines, job procedures, and equipment operation protocols to continuously ensure the safety of oneself, team members, and clients.
- Wear, use, and ensure the appropriate use of Personal Protective Equipment (PPE) as required, report any issues or violations within the team or onsite to the direct supervisor.
- Report any damaged PPE to the direct supervisor, promptly.
Education & Experience:
- High school diploma or equivalent secondary education.
- Recognized industry certification in event planning or hospitality is considered an asset.
- 2+ years of experience in event coordination, meeting management, or a comparable customer service or hospitality role.
- Strong verbal and written communication skills in English.
Physical Demands:
- Must be available to work varying shifts, including mornings, days, evenings past midnight, weekends, and holidays.
- Shifts can be up to 12 hours in length.
- This position will frequently operate within Halifax Convention Centre and Scotiabank Centre during live events.
- This position will have administrative duties, the majority of time will be spent walking through the building(s) and standing for extended periods of time.
THE PERKS AND BENEFITS:
- 3 weeks of vacation starting
- Sick and personal days
- Employee and Family Assistance Program (EFAP) available through Telus Health
- Discounts
- Free counselling services
- Resources available for personal life needs
- Medical & Dental benefits through Medavie BlueCross as soon as you start!
- Short Term Illness (STI) and Long Term Disability (LTD)
- Participation in the Province of Nova Scotia Public Service Superannuation Plan
- 13 paid holidays or Time in Lieu for working on the holiday
- Paid bereavement leave
- Discounted transit bus pass through SmartTrip
- Discounted gym membership at Goodlife Fitness
Events East is committed to a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage applications from qualified African Nova Scotians, racially visible persons, women in non-traditional positions, persons with disabilities, Indigenous persons, and persons from the 2SLGBTQIA+ community. We encourage applicants to self-identify.
During the recruitment process, applicants have the right to request an accommodation. Any applicant invited to participate in testing or an interview and who requires an accommodation should discuss their needs, in confidence, with the Recruiter when selected.
TO APPLY: Apply via Career Beacon.
APPLICATION DEADLINE: Applications will be reviewed as they are received until the position is filled.
We thank all applicants for their interest, however only those selected for an interview will be contacted.
For further information, please visit our website at www.eventseast.com
