Office Administrator

OFFICE ADMINISTRATOR

The Basilica Parish

The Basilica Parish is seeking an organized and community-minded Office Administrator to support the daily operations of the parish office. This role helps ensure smooth administrative, financial, and pastoral functions while serving as a welcoming presence for parishioners, visitors, and volunteers.

Position Summary

The Office Administrator oversees a wide range of duties including donor stewardship, financial administration, sacramental record keeping, communications, and general office support.

Key Responsibilities

• Greet visitors, answer calls, and provide administrative support to clergy and staff.
• Prepare the parish bulletin and manage general office communications.
• Assist with parish programs, ministries, and event logistics.
• Maintain sacramental records and mass intention records.
• Manage online giving platforms and track giving activity.
• Maintain donor records, issue charitable tax receipts, and support stewardship activities.
• Manage vendors and invoices, reconcile deposits, monitor bank accounts, and support fundraising initiatives, including the financial analysis of these initiatives.
• Support gift shop sales, inventory, and supply ordering.

Qualifications

• Strong attention to detail and accuracy.
• Effective written and verbal communication skills.
• Ability to manage multiple priorities.
• Professionalism and confidentiality.
• Proficiency with office software and databases.
• Understanding of financial processes and stewardship.
• Customer service orientation.
• Experience in faith?based or not?for?profit environments is an asset.

Work Environment

Our office is a collaborative, faith?centered setting with regular interaction with clergy, staff, parishioners, and volunteers. We offer a 35-hour work week, primarily during normal business hours. Occasional evenings or weekends will be required for parish events.

Compensation and Benefits

Salary will be commensurate with experience. Benefits include medical and dental coverage, employer-matched RRSP program, paid vacation, and statutory holidays.

How to Apply

Please submit your résumé and a brief cover letter to: [email protected].

• Please include "Basilica Parish Office Administrator" in the subject line.