Corporate Administrator

OCEANEX INC. is Atlantic Canada's leader in intermodal transportation and has serviced the Newfoundland market for more than 100 years. We provide door-to-door transportation service from anywhere in North America to destinations in Newfoundland and Labrador.

We offer our employees a positive work environment, competitive salaries, and excellent benefits as well as an entrepreneurial environment with solid career progression based on a result driven culture. When you are a member of the Oceanex team, you enjoy a stable career where your ideas are encouraged, and skills valued.

We are very proud of our strong team of 400 employees and their exceptional commitment to safety, the environment, and our customers.

Corporate Administrator

Location: St. John's, NL

Reports to: Executive Chairman

Oceanex is seeking a highly experienced Corporate Administrator to join its Corporate Office. This senior administrative role supports the Executive Chairman and Executive Vice President and plays a key role in corporate governance, executive coordination, and corporate communications. Recruitment is underway in anticipation of an upcoming retirement.

The Role

The Corporate Administrator serves as a trusted partner to executive leadership and is responsible for ensuring the effective operation of the Corporate Office. Acting as a primary point of contact for internal and external stakeholders, this role requires sound judgment, discretion, and the ability to manage complex priorities across governance, administration, and communications.

This is a highly trusted and visible role within Oceanex, offering the opportunity to work closely with senior leadership and contribute meaningfully to the company's governance, communications, and overall effectiveness.

Key Accountabilities

• Provide senior-level administrative and executive support to the Executive Chairman and Executive Vice President.
• Coordinate and support Board of Directors and Shareholder governance activities, including meetings, materials, resolutions, and minutes.
• Oversee the day-to-day operations of the Corporate Office, including office administration, budgeting, and staff coordination.
• Act as a liaison between executive leadership, management, Board members, and external stakeholders.
• Lead and coordinate corporate communications initiatives, including internal communications, media relations, and emergency response communications.
• Support corporate compliance, reporting, and recognition programs, including regulatory filings and participation in national business programs.
• Provide administrative and coordination support to senior management and General Counsel as required.

Qualifications

• Completion of a minimum two-year Office Administration or Business Management program, or an equivalent combination of education and experience.
• Minimum of 10 years' experience in a senior Executive Assistant, Corporate Administrator, or Office Management role.
• Strong knowledge of executive administration, corporate governance processes, and office management practices.
• Advanced proficiency with office software and administrative systems.

Skills and Attributes

• Exceptional interpersonal and relationship-building skills, including experience working with executive leadership and Boards.
• High degree of professionalism, discretion, and independent judgment.
• Excellent written and verbal communication skills.
• Strong organizational, time management, and problem-solving abilities.

You are interested and believe you have the skills we are looking for? Please forward your resume and cover letter as soon as possible to:

www.oceanex.com/hr

Oceanex Inc. is committed to equity in employment and encourages all qualified individuals to apply. We thank all candidates for their interest but wish to advise that only those selected for an interview will be contacted.