Administrative Assistant

At Hydro we work to foster positive work-life balance and offer remote or hybrid working arrangements for some positions based on the nature of work being performed and an assessment of other relevant factors.

Opportunities, Growth, Job Satisfaction...Join the Hydro Team.

Administrative Assistant
Competition #: NLH-NR-26-005
Status: Permanent
Location: St. John's

Our employees are at the heart of what we do. We're looking for passionate and performance focused people - people who want to make a difference for our customers and who share our values.

You will provide administrative support to the Information Systems department, project managers, the Senior Management team, and the CIO. This includes assisting with expenditure and procurement processes, document control, and scheduling coordination.

Key Responsibilities:

Key responsibilities include coordinating the procurement of all hardware, software, and related IT services, often managing high-volume of requests. You will prepare and enter purchase requisitions and change orders, monitor purchase order balances, and ensure accurate and timely processing. You will also coordinate software and hardware maintenance renewals by confirming requirements with Management and Supply Chain, maintaining vendor communication, and reviewing contract terms and renewal dates to avoid service interruptions.

In addition, you will maintain accurate records of software licenses and product keys, coordinate software removals for employee terminations, and track and monitor security certificates across all software assets.

This role coordinates the invoice workflow within IS, including receiving, distributing, tracking, and validating invoices against supporting documentation such as contracts and timesheets. You will investigate and resolve invoice discrepancies directly with vendors, prepare prepaid forms for Finance as required, re-code departmental P-Card transactions, and obtain necessary managerial approvals.

Additional responsibilities include creating and maintaining purchasing approval routes, monitoring contracts and drafting required extension letters, and creatingwork orders for time management. You will also support departmental operations by scheduling meetings, training sessions, and events; managing document filing for the senior management team and project management team; and proactively identifying opportunities to enhance and streamline administrative processes.

What You'll Need:

You must have graduated from a recognized post-secondary office administration program or equivalent and have three years experience or equivalent with direct responsibility for maintaining confidentiality. You should have extensive experience with the use of word processing including a high volume of typing, often under tight timeframes. Completion of an Office Administration (Executive) and/or experience working in a finance department is an asset.

A combination of comparable education and experience may be considered.

CLOSING DATE: February 4, 2026

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Newfoundland and Labrador Hydro is the people's utility that you can count on - providing safe, cost-conscious, reliable electricity while harnessing sustainable energy opportunities to benefit the people of Newfoundland and Labrador. We value our employees, we take care of each other, we recognize excellence, we respect individuality and we work hard to create an inclusive and welcoming workplace. People who work at Hydro feel like they're part of a community and we give back to the communities where we live and work to make them stronger. There's lots to learn at www.nlhydro.com

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