Library Assistant PL5 (Acquisitions)

Closing Date: February 6, 2026 at 4:00 PM

Technical Services, UNB Libraries

The Technical Services Department is responsible for acquisitions and cataloguing of all library material for the Fredericton campus as well as some cataloguing for the Saint John campus, procedural oversight for both campuses, and for ensuring that research and instructional resources are discoverable through the online catalogue and accessible through our Knowledge Base and on other platforms. The department is accountable through the Director of Collections Strategy and Scholarly Communication.

WHAT WE OFFER

Full-time | Continuing | Fredericton | On-Campus

Standard Work Hours: Mon - Fri | 8:15 am - 4:30 pm | 36.25 hours per week

Salary Range: $25.28 - $29.92 per hour

YOUR FOCUS

Reporting to the Manager of Technical Services, the Library Assistant PL5 is responsible for receiving, verifying, correcting, organizing and completing monographic purchase requests; searching for bibliographic records for the material requested; assigning and contacting vendors for the purchase of materials; inputting, tracking and reporting all order information; receiving library materials both physically and in the library's online system. Under the supervision of the Head of Technical Services, this position is responsible for cataloguing material across all disciplines in a variety of formats.

• Receive purchase requests for orders daily from library selectors and communicate with selectors to verify and confirm order information.
• Create orders for formats including print, ebooks, DVDs, and eVideos via the library's online system, and place orders with various vendors via websites, email, or phone.
• Maintain order tracking documentation and reports.
• Make ordering decisions based on vendor options, shipping methods, exchange rate, price and priority.
• Check funds daily to confirm a positive free balance before ordering material.
• Check for back orders, cancellations and shipping information and claim material from other vendors/publisher monthly by direct phone or email.
• Adding ebook access to the library catalogue.
• Perform online searching for cataloguing records across all disciplines in a variety of formats (i.e. books, serials, electronic resources, audiovisual materials, and other forms that may arise).
• Access bibliographic utilities and databases as needed, e.g. OCLC WorldCat database, Cataloger's Desktop, Library of Congress Classification Web.
• Input call numbers (as given) and input item specific or location specific information as needed.
• Opening vendor shipments of all library materials, checking for accuracy or damage, and receiving titles into the library's online system.
• Affixing barcodes to material according to the library's physical processing standards.
• Other duties as required.

WHAT YOU BRING

• University degree or library technician diploma from a college.
• 2 years of relevant experience with orders, invoices and tracking financial information.

Additional Strengths

• Strong search skills, coupled with knowledge of library catalogues, databases, and licensed electronic resources.
• Proficiency with word processing, spreadsheet programs, file sharing applications, Office 365, different browsers, etc.
• Able to work effectively in an online environment.
• Ability and aptitude for learning new skills and technology.
• Experience with library management system software and copy cataloguing an asset
• Must have excellent written and spoken communication skills, be self-motivated and be able to work independently and as a team player.
• Must be able to perform work requiring attention to detail and accuracy, along with excellent keyboarding skills.

WHY CHOOSE UNB?
UNB offers a large variety of benefits for employees, including a full pension, a minimum of three weeks of vacation annually, the Employee and Family Assistance Program (EFAP), and dental, life, and health insurance.

SECRETARIES, ACCOUNTANTS, LIBRARY ASSISTANTS AND CLERKS (SALAC)
This position is part of the UNIFOR, Local 4504 employee group and falls under the SALAC Collective Agreement.

COMMITMENT TO EQUITY, DIVERSITY & INCLUSION
The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.

We thank all who apply; however, only those selected for an interview will be contacted.