Document Centre Clerk

Join a team dedicated to delivering outstanding client service.

Cox & Palmer is a full-service, top-ranked Atlantic Canadian law firm with the knowledge and experience clients rely upon for solid legal solutions. The firm prides itself on a collegial work atmosphere and supportive team environment.

We hire self-motivated, team-minded individuals with a strong work ethic, integrity and a commitment to client service.

We are seeking a permanent, full-time Document Centre Clerk to join our administrative team in Halifax, NS.

POSITION OVERVIEW

The Document Centre Clerk plays a key role in supporting our firm's administrative operations. This role is responsible for overseeing the organization of the document centre which includes printing large and complex files, ensuring accuracy and expediency, and managing of supplies.

SUMMARY OF RESPONSIBILITIES

• Copy/print/scan/bind documents for lawyers and staff, prioritizing by deadlines and level of urgency;
• Trouble shoot basic machine break downs and contact specialized support for advanced problems;
• Proactively refill paper for the photocopy machines, order toner cartridges as needed, and keep office supplies areas stocked;
• Proactively order office supplies and estimate costs;
• Shred confidential documents as requested;
• Create archive, tabs and stamp documents with page numbers using Ricoh Total Flow and save documents as requested by lawyers and staff members;
• Provide basic training for new lawyers and staff in the operation of photocopy and scan machines;
• Provide coverage to the reception team as needed;
• Other duties as assigned.

QUALIFICATIONS AND SKILLS

• Minimum of 1-year experience in a copy/print centre environment or comparable administrative experience in a legal, business or technical environment;
• Demonstrated ability to provide superior customer service and place value on being a positive and professional ambassador of the firm;
• Ability to work independently, follow instructions with minimal supervision and take initiative;
• Ability to multi-task, maintain a sense of urgency, meet deadlines and adapt to changing priorities;
• Ability to use good judgement and be resourceful;
• Must have proficient computer skills and demonstrate professional phone etiquette;
• Ability to communicate in a professional manner with lawyers and team members;
• Willingness to learn and contribute to the team.

Cox & Palmer provides a competitive compensation and benefits package including:

• A generous paid vacation allowance
• Three flex days per year
• Paid sick days
• Hybrid work options for many roles
• Firm paid Health, Dental, and Life Insurance plans
• Group Pension Plan with employer matching contributions
• Employee and Family Assistance Program
• An annual Health and Fitness Allowance
• Group RRSP and TFSA programs

Equity, Diversity & Inclusion
We understand the value that an equitable, diverse, and inclusive workplace brings to our people, our clients, and the communities we serve.

We welcome and encourage applications from persons who identify as women, visible minorities, Indigenous, persons with disabilities, members of the 2SLGBTQIA+ community/people with diverse gender identities and sexual orientations.

Applicants from these equity-priority groups may self-identify in their application.

In the course of the hiring process, candidates are entitled to seek necessary accommodations. We urge candidates who are invited for an interview and need specific accommodations to engage in a conversation with our recruitment team to explore how we can best support them during this process

APPLY

This position will remain posted until successfully filled.

If this sounds like you, please apply by submitting your resume and a cover letter explaining how your experience and skills can help us achieve our mission.

We thank all candidates for their interest in Cox & Palmer; however, only those selected for an interview will be contacted.