Executive Assistant

"Excellence in Energy Innovation"

Saint John Energy is an award-winning, internationally recognized distribution utility serving the ratepayers and citizens of Saint John New Brunswick since 1922. Our team has been recognized for energy innovation, leadership, and excellence by Electricity Canada, the International Smart Grid Network, and the Smart Energy Project.

We are a community owned utility that cares, above all, about people. We are relentless in our goal to provide our customers with convenient, reliable energy choices that provide comfort, save money, and help protect the environment. We care about our teams, we care about the communities we serve and we care about the province where we work and live - we invest in them every day. In all that we do, we seek to leave the world a better place.

Saint John Energy is guided by the principles of: Safety & Wellness, Customer & Community, Integrity, and Bravery. Safety is more than a core value - it's a way of life at Saint John Energy, demonstrated every day through our commitment to the safety of our employees, customers and community.

Saint John Energy is inviting applications for the role of "Executive Assistant" until 2:00pm on Tuesday, January 27, 2026.

Reporting to the President and CEO, the Executive Assistant will play an important role in empowering our senior leadership team to achieve our strategic objectives. The Executive Assistant will support the President and CEO, executive team members, as well as members of the management team by providing various administrative support and assisting with communications activities.

Duties

• Scheduling and coordinating meetings for the President and CEO and members of the executive team
• Support SJE Board of Commissioners by preparing board materials and organizing board meetings
• A de facto member of Employee Council to ensure coordination of social events planning
• Managing of senior executives' team calendars
• Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals
• Management and posting of senior executives' monthly expenses
• Maintain professionalism and strict confidentiality with all materials
• Ordering/catering meals for meetings and events and conducting post-event clean-up
• Record meeting minutes and action items for various meetings as required
• Support internal communications, including maintenance of internal SharePoint Site, scheduling employee update sessions, and communicating key information to employees as required
• Manage community donations
• Manage SWAG ordering, donations, inventory and budget
• Perform customer support on an exceptions basis as needed

Employment Requirements:

• Post-secondary education or equivalent experience
• Excellent oral, written, and interpersonal communication with strong writing and editorial abilities
• Strong knowledge of general office procedures
• Strong knowledge of Microsoft Office Suite of tools
• Experience using social media channels for business communications
• The ability to use video and graphics creation tools such as Canva, Adobe Pro, and Microsoft Stream would be an asset
• High requirement for confidentiality
• Professional, resourceful, and collaborative
• Accuracy and attention to details always
• Excellent time management and multi-tasking skills, and the ability to prioritize tasks