Administrative Assistant – Professional Conduct Department

JOB OPPORTUNITY

Administrative Assistant - Professional Conduct Department (Bilingual preferred)

Work Location: Rothesay, New Brunswick

POSTING DATE: January 12, 2026

CLOSING DATE: February 11, 2026

Status: This is a full-time permanent position.
Pay Scale: Full-time positions offer a competitive salary and comprehensive benefits package
Start Date: To be negotiated
Deadline for Application: February 11, 2026

Position Profile

Administrative Assistant - Professional Conduct Department

Description

The College of Physicians and Surgeons of New Brunswick (the College) serves and protects the public by regulating the practice of medicine in the province. With over 25 employees, the Professional Conduct department.

Key Responsibilities

You will support the operational administration of the Professional conduct department. Below is an outline of key responsibilities:

• Administrative tasks of a secretarial nature
• Case management on complaint files
• Communicating with patients and physicians
• Administrative support to the lawyers in the Professional Conduct department
• Identify, obtain, and prepare relevant information and documents, including hospital and office records, reports, statements, and transcripts
• Understand and be able to explain the complaints processes and its limitations
• Provide organizational support to the College as needed

Required Education and Experience

• Legal assistant diploma, Paralegal diploma, Administrative Assistant Diploma, other relevant post-secondary education, or relevant work experience.
• 2+ years relevant work experience; or equivalent of education and experience
• Ability to read, write and speak English. French language proficiency is an asset .

Knowledge, Skills and Abilities

• Proficient with Microsoft Office products
• Attention to detail
• Strategic approach to problem solving
• Ability to manage multiple tasks in a timely manner
• Displays a flexible and open-minded willingness to adapt to new initiatives and tasks
• Adapts to changes in the internal and/or external environment in a positive and timely manner
• Excellent interpersonal skills, including the ability to navigate emotionally charged situations
• Team player who can also work independently and take initiative
• Demonstrates a positive attitude
• Excellent ambassador for the College when interacting with the public and registrants

Additional Requirements

• Must reside in the Greater Saint John area
• Must be legally authorized to work in Canada

Benefits

• Competitive salary
• Pension plan
• Health, Drug and Dental plan
• Travel plan
• Life and Disability Insurance options
• Confidential Employee Assistance program

Interested parties should forward cover letter, and resume to: [email protected].

We thank all participants, however, only candidates selected for an interview will be contacted.