Academic Program & Partnership Assistant

Job Number: J1225-1031 Job Title: Academic Program & Partnership Assistant Job Category: Human Resources (Recruitment, Benefits, Immigration, Labour Relations, L&D, Payroll) Job Type: Permanent Full Time Date Posted: December 29, 2025 Closing Date: February 1, 2026 Number of Positions: 1
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If you take pride in being compassionate, honest, professional, and safe, consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work – they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living™.

We are searching for an Academic Program and Partnership Assistant to join our Human Resources team based in Halifax, Nova Scotia.

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you've made a measured difference in the lives of our residents. Additional benefits include:

• Comprehensive health, vision, and dental benefits plan (eligible immediately upon hire for part-time & full-time staff) including an Employee and Family Assistance Program
• Life, travel, and other insurances
• Access to virtual healthcare 24/7 for FREE through the group health benefit plan
• RRSP program (5% employer matching)
• Vacation accrual (begins immediately) and travel insurance
• Free onsite parking
• Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
• Access to continuing education and training through Shannex's Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About the Opportunity

• Maintains student placement tracking and participant trackers of programs (ie. LPN, CCA, PLAR) led by Shannex.
• Responds to inquiries from students/participants
• Maintains trusted partnership with universities, colleges & partners
• Assists with the administration of the student placement software called HSPnet and acts as back up for Academic Program and Partnership Coordinator
• Assists with administrative functions
• Maintains accurate records for each participant
• Provides reports to operational leaders monthly
• Alerts Academic Program and Partnership Coordinator if students are not processing as expected
• In collaboration with Academic Program and Partnership Coordinator, follows up with employees who are not on track
• Provides administrative support for any government initiatives – such as exam challenges, accelerated PLAR

About You

In addition to placing high value on continuous improvement, collaboration and accountability, you bring:

• High school diploma/GED
• Administrative Professional diploma
• 3- 5 years of experience in a similar role
• Experience with student placement tracking software
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Strong organization skills, high attention to detail and demonstrated initiative
• Strong interpersonal skills

About Us

Shannex is a family-owned organization with a vision of Better Living for every stage of life. Since 1988, Shannex has grown from a single nursing home in Cape Breton to a trusted partner across healthcare, hospitality and lifestyle sectors. With locations in Nova Scotia, New Brunswick and Ontario, Shannex continues to build communities designed for connection, wellbeing and longevity. Shannex-owned brands include Allbright Life, Parkland Retirement Living & Lifestyle Residences, Parkland at Home, Faubourg du Mascaret, and Shannex Enhanced Care. Shannex also provides Transitional Health Services, in partnership with Nova Scotia Health. For more information, visit shannex.com.

If you're ready to join the Shannex team of Great People, apply today!

Great People is a core value at Shannex based on the belief that our team members are the spirit and foundation of the organization. Shannex believes equity, diversity, inclusion and belonging is about creating a culture that embraces the uniqueness of individuals, where every person is treated fairly and where racism and discrimination are not tolerated. At Shannex, every team member belongs.

All applications are kept in strict confidentiality.
Only those selected for an interview will be contacted.