Human Resources Assistant

Port Hawkesbury Paper is currently seeking a skilled and motivated individual to join our team. Reporting to the Human Resources Manager, the Human Resources Assistant must be a team player whose self starter initiative delivers results in a fast-paced environment. Demonstrating the ability to manage multiple priorities efficiently while maintaining accuracy and professionalism is essential in providing day-to-day administrative support to the Human Resources and Mill Management team.

Responsibilities:

• Assist with document preparation, reports and presentations
• Maintain training database, HR files and personnel records
• Coordination of meetings, interviews, conference room bookings
• Assist with recruitment activities
• Event planning, community support
• Office activities (filing, ordering supplies, answering and directing phone calls)
• Set-up and track online contractor orientation
• Perform other relevant duties as assigned.

Experience/Education Requirements:

• Post-secondary education in Human Resources or Office/Business Administration, or equivalent experience
• Two years of relevant work experience in a similar HR administration support capacity
• Experience supporting senior management
• Strong computer skills (Microsoft Office Suite, PDF Editing and Ai)

Skills/Competency Requirements:

• Organized, detail oriented with clear written and verbal communication skills
• High ethical standards and degree of professionalism with proven ability to maintain confidentiality
• Excellent interpersonal skills
• A positive and proactive attitude with capacity to exercise tact and sound judgement
• Demonstrated strong work ethic and capability to solve problems and multi-task
• Solid time management skills, ability to work independently under pressure and deadlines
• Willingness and flexibility to occasionally work outside regular business hours when needed

To be considered for this role, please apply no later than January 11, 2026 by sending your resume and cover letter to [email protected]. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Port Hawkesbury Paper is a forward-looking natural resources company committed to operating at the highest safety standard while caring for the environment and empowering our people to deliver top-quality products & customer service. We see integrity at the core of every relationship and a key principle as we strive for excellence in all we do in an everchanging world. As a relatively small non-hierarchical organization we deliver big results with no red tape. We are a leader in Thermal Mechanical Pulp and Supercalendered paper production in North America. Port Hawkesbury Paper's approach to business and environmental sustainability creates an economic cornerstone for eastern Nova Scotia.

At Port Hawkesbury Paper, diversity means understanding, recognizing, and valuing the differences that make each person unique. We see inclusion as an essential part of our productivity, creativity, innovation, and competitive advantage. We strive for a fair and equitable recruitment process, where hiring decisions are based on the qualifications and experience of each applicant.

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