Financial Administrator, Operations

Job Title: Financial Administrator, Operations

Reports To: Controller

Location: Moncton, NB

Employment Status: Permanent, Full-Time

Joining IQ Commercial means you will be a part of our diverse workforce of highly talented individuals who are recognized for their expertise and success! Your professional expertise, commitment to teamwork and passion for service excellence are recognized and rewarded with competitive total rewards offering, a career with continuous learning and development (formal & informal training), and exciting opportunities in a dynamic, entrepreneurial environment.

The Role

The Financial Administrator, Operations is responsible for providing accurate, timely, and confidential financial administration support to the organization and related entities. This role focuses on day-to-day bookkeeping, data entry, and financial record maintenance to ensure the integrity of financial information and smooth internal operations. Working closely with leadership and external accounting partners, the Financial Administrator ensures financial transactions are properly recorded, organized, and reconciled, supporting effective decision-making and compliance. This role requires a high degree of attention to detail, strong organizational skills, and a commitment to accuracy and professionalism.

Main Responsibilities

• Financial Data Entry & Reconciliations
  • Accurately enter financial transactions across multiple entities, including the Property Management company, ensuring completeness and timeliness.
  • Perform regular credit card reconciliations for all companies, investigating discrepancies and resolving issues in a timely manner.
  • Maintain organized supporting documentation for all financial transactions in accordance with internal controls and record-retention standards.
• Records Management & Documentation
  • Prepare, maintain, and update financial and administrative files, records, and correspondence (digital and hard copy), ensuring confidentiality and accuracy.
  • Support month-end and year-end processes by ensuring financial records are complete, well-organized, and audit-ready.
  • Assist with the preparation of basic financial reports and summaries as required.
• Vendor Administration & Relationship Support
  • Set up and maintain vendor accounts, ensuring accurate vendor information, payment terms, and supporting documentation are on file.
  • Act as a point of contact for vendors regarding invoices, payment inquiries, and account follow-ups.
  • Monitor vendor accounts to ensure timely payments, resolve discrepancies, and maintain positive working relationships.
• Special Projects & General Administrative Support
  • Provide financial and administrative support on special projects, including data collection, analysis, and documentation.
  • Assist leadership with ad hoc financial requests, reporting, and process improvements as needed.
  • Perform other related duties as assigned to support efficient financial operations and business objectives.

Qualifications - What you bring to the team

Education, Knowledge, and Experience

• Post-secondary education in Accounting, Business Administration, Finance, or Office Administration is preferred (e.g., college diploma or certificate).
• Equivalent combination of education and relevant experience will be considered.
• Coursework or training in accounting, bookkeeping, or financial administration is an asset.

Skills and Competencies

• Strong data entry skills with a high level of accuracy and attention to detail.
• Solid understanding of bookkeeping and accounting principles.
• Ability to perform credit card and account reconciliations accurately and on schedule.
• Proficiency with accounting software (e.g., Sage, or similar platforms).
• Strong working knowledge of Microsoft Excel and other MS Office applications.
• Ability to maintain organized, audit-ready financial records and documentation.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities across several entities or companies.
• Strong file management and record-keeping capabilities (digital and physical).
• Ability to follow established financial processes, controls, and procedures.
• Clear, professional written and verbal communication skills.
• Ability to communicate effectively with vendors, internal stakeholders, and external partners.
• Strong follow-up skills to ensure issues are resolved in a timely manner.
• Ability to maintain positive working relationships while addressing discrepancies or inquiries.
• High degree of integrity, discretion, and confidentiality when handling financial information.
• Dependable, accountable, and able to work independently with minimal supervision.
• Strong problem-solving skills and the ability to identify and resolve discrepancies.
• Adaptable and comfortable supporting special projects and changing priorities.
• Demonstrates a proactive, solutions-oriented mindset.

Other Requirements

• Must consent to a Criminal Record and/or Credit Check, as required.
• Must be legally entitled to work in Canada.

Working Conditions

• This is a full-time, salaried position based in Moncton, New Brunswick.
• Work is generally performed within an office environment with standard office equipment available.
• Evening and weekend work may be occasionally required.

Be A Part of Something Great

iQ Commercial Mortgage Strategy exists to give borrowers smarter commercial mortgage options in a competitive, and sometimes complex lending climate.

Other Benefits

• Competitive compensation/flexible work arrangements
• Substantial vacation and leave benefits
• Fully paid Group health & dental benefits up to a maximum
• Bonus Program
• Professional development opportunities
• Free downtown parking