Saint John Legal Assistant

Do you enjoy working in a team environment? Are you an experienced administrative professional looking for a new and exciting opportunity? Do you excel in providing exceptional client service while working in a fast-paced, innovative, and collaborative environment where you learn daily?

McInnes Cooper seeks a motivated and proactive Legal Assistant to join our team in our Saint John office in a full-time permanent position. The incumbent will provide high-quality administrative support for a group of lawyers within an innovative team support model; working to ensure all clients receive the highest level of service.

As a Legal Assistant, you will be responsible for:

• Ensuring lawyers' practices are organized efficiently, including calendar management, email correspondence, phone calls, meeting logistics and preparation, and travel arrangements.
• Liaising with clients and ensuring their expectations are consistently exceeded.
• Document preparation duties including preparing letters, transcribing documents, scanning, printing, and making copies.
• File management including opening and closing files and managing documents, both in paper and electronic formats.
• Arranging deliveries and couriers.
• Preparing client invoices and expense claims.
• Assisting with meeting room preparation and audio-visual equipment setup; and,
• Challenging yourself and your team every day; and having fun while doing so!

The successful candidate will possess the following skill set:

• Legal Assistant, Paralegal or Office Administration diploma; however, we recognize that historical and systemic barriers have shaped and limited access to traditional education, training, and employment pathways. Therefore, we welcome applicants with a combination of skills, knowledge, and lived experience.
• Minimum two (2) years experience as a Legal Assistant or Paralegal.
• Exceptional technology skills, with proficiency in all aspects of Microsoft Office and a genuine interest in keeping up to date with the newest technology.
• Excel in a demanding, fast-paced team environment, be highly detail-oriented, and flexible to changing priorities.
• Exceptional communication skills, a special focus on client service, and the highest degree of professionalism; and,
• A positive attitude and enjoy working in a collaborative team environment.

Our team members have access to:

• Defined-benefit pension plan.
• Firm-paid health and dental benefits.
• Health spending account.
• Personal spending account (wellness).
• Commuting allowance.
• Time for you:
  • Including vacation, personal and sick days.
• Balancing life:
  • Work from home / Flex work options available for many team members.
• Our Team - we can't say enough about our people! You will be part of a collaborative, collegial, respectful, and caring team; and,
• Have the opportunity to participate in a variety of teams including Collective Social Responsibility, Wellness, Diversity, Equity & Inclusion, Special Events and so many more!

McInnes Cooper is committed to building an environment that is diverse and inclusive, representative of the communities in which we serve. We welcome and encourage applications from persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles, and members of the 2SLGBTQIA+ community. Applicants from these equity groups may self-identify through our online application process.

As part of the recruitment process, MC will provide accommodation(s) to candidates with disabilities. If you require an accommodation(s) to participate in the recruitment process with us, please contact Alana Burgess at [email protected] or 902.455.8260.