Human Resource Specialist

Job Number: J1225-0383 Job Title: Human Resource Specialist Job Category: Human Resources (Recruitment, Benefits, Immigration, Labour Relations, L&D, Payroll) Job Type: Permanent Full Time Date Posted: December 10, 2025 Closing Date: January 9, 2026 Number of Positions: 1
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If you take pride in being compassionate, honest, professional, and safe, consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work – they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living™.

We are searching for a Human Resource Specialist to join our Parkland at Home team based in Halifax, Nova Scotia.

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you've made a measured difference in the lives of our residents. Additional benefits include:

• Comprehensive health, vision, and dental benefits plan, including an Employee and Family Assistance Program
• Life, travel, and other insurances
• Access to virtual healthcare 24/7 for FREE through the group health benefit plan
• RRSP program (5% employer matching)
• Vacation accrual (begins immediately) and travel insurance
• Free onsite parking
• Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
• Access to continuing education and training through Shannex's Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About the Opportunity

• Tracks vacancies, prepares job postings and organized candidates for review with hiring managers
• Maintains (and posts when applicable) information related to seniority, length of service, employee addresses, emergency phone lists
• Supports the onboarding process by completing new hire orientations and ensuring that employees have the tools and access needed to ensure accurate scheduling and timekeeping.
• Sets up new employees in Time & Attendance system (AlayaCare)
• Facilitates the employee lifecycle by ensuring changes are documented and submitted through the appropriate SharePoint workflows for processing.
• Maintains employee electronic personnel files.
• Ensures accurate and timely pay for all employees by facilitating the pay close procedures and ensuring that all timecards have been reviewed and signed off by management.
• Updates employee schedules for approved leaves of absence and ensures communication with payroll and benefits through the SharePoint workflow.
• Support department with coordinating employee engagement survey results data and compiling data.
• Support department with educational sessions.
• Support department with monthly HR metrics and reporting.
• Liaises with the payroll and benefits departments to respond to employee requests
• Oversees the HR inbox and ensures questions or concerns are escalated or addressed appropriately.
• Consults with corporate HR leadership as needed to support complex or multifaceted issues or escalations.
• Drafts and submits employment verification letters to be signed off by the payroll department.
• Responds to employee questions and requests in a timely fashion
• Along with manager, meets with employees for vacation sign ups
• Additional duties as required.

About You

In addition to placing high value on continuous improvement, collaboration and accountability, you bring:

• College Diploma in Human Resource or related field.
• Minimum 2 years previous experience in human resources and/or payroll administration in a large, complex environment
• Minimum 3 years experience with a focus in Humna Resource considered an asset.

• Proficiency in Microsoft Office 365 suite (i.e. Excel, Visio, Word, PowerPoint, etc.)
• Previous experience working in a healthcare or home care setting considered an asset

About Us

Shannex is a family-owned organization with a vision of Better Living for every stage of life. Since 1988, Shannex has grown from a single nursing home in Cape Breton to a trusted partner across healthcare, hospitality and lifestyle sectors. With locations in Nova Scotia, New Brunswick and Ontario, Shannex continues to build communities designed for connection, wellbeing and longevity. Shannex-owned brands include Allbright Life, Parkland Retirement Living & Lifestyle Residences, Parkland at Home, Faubourg du Mascaret, and Shannex Enhanced Care. Shannex also provides Transitional Health Services, in partnership with Nova Scotia Health. For more information, visit shannex.com.

If you're ready to join the Shannex team of Great People, apply today!

Great People is a core value at Shannex based on the belief that our team members are the spirit and foundation of the organization. Shannex believes equity, diversity, inclusion and belonging is about creating a culture that embraces the uniqueness of individuals, where every person is treated fairly and where racism and discrimination are not tolerated. At Shannex, every team member belongs.

All applications are kept in strict confidentiality.
Only those selected for an interview will be contacted.