Manager, Finance and Operations
EduNova
Halifax, NS
Closed
Job Details:
Benefits:
EduNova is a collaborative, sector-leading organization committed to strengthening Nova Scotia's international education and student experience ecosystem. We are seeking an experienced, mission-driven Operations & Finance Manager to join our small and dynamic team. This role is ideal for a strategic thinker who is equally comfortable rolling up their sleeves to manage day-to-day finance and operations.
The Manager, Finance and Operations is a key advisor to the President & CEO and plays a central role in ensuring the organization's financial sustainability, operational effectiveness, and continuous improvement. This is an opportunity to influence organizational strategy while providing strong hands-on leadership across finance, operations, compliance, and project support.
Strategic Leadership & Collaboration
- Advise the President & CEO on financial planning, risk management, and organizational sustainability.
- Co-develop annual and multi-year budgets, forecasts, and funding strategies aligned with strategic priorities.
- Translate financial data into clear, strategic insights for leadership, the Board, and funders.
- Provide coaching and oversight to project/program leads to ensure operational excellence and accountability.
- Lead continuous improvement initiatives, designing and optimizing financial and operational processes.
Financial Management
- Lead organizational and project-based budgeting, forecasting, and financial planning.
- Prepare monthly financial reports and budget-to-actual analyses for leadership and project teams.
- Submit accurate financial claims and reports to funders.
- Support year-end close and audit preparation with external accountants and auditors.
- Assist with preparing funding applications, grant proposals, and related budgets.
- Monitor actuals vs. budget and work with staff to address variances proactively.
- Oversee day-to-day finance operations, including:
- Accounts receivable and invoicing
- Accounts payable processing
- Monthly bank and credit card reconciliations
Operational Oversight
- Provide daily oversight to staff supporting project coordination, ensuring deliverables are on time and within budget.
- Monitor project timelines, identify risks, and coordinate mitigation strategies.
- Manage office operations (leases, vendor relationships, equipment, supplies).
- Act as the primary point of contact for operational matters, escalating issues as needed.
- Ensure compliance with tax and regulatory filing requirements
Policy, Compliance & Capacity Building
- Lead the development and implementation of financial and operational policies and SOPs.
- Ensure financial processes and records meet internal control and audit requirements.
- Deliver training to staff on financial literacy, budgeting, and compliance.
- Champion a culture of accountability, continuous improvement, and operational excellence.
- 5-7+ years of progressive experience in financial and operational leadership, including budgeting, forecasting, and reporting.
- Demonstrated experience managing multi-source budgets (e.g., grants, government funding, earned revenue) and meeting funder reporting requirements.
- Strong knowledge of financial compliance, internal controls, and accountability requirements related to funders and stakeholders.
- Hands-on experience with financial management systems and tools, and comfort managing day-to-day bookkeeping processes.
- Proven ability to apply project management principles to lead initiatives and support teams in an organizational setting.
- Experience leading and coaching small teams with clarity, empathy, and accountability.
- Demonstrated commitment to operational excellence, continuous improvement, and strong organizational processes.
- Exceptional interpersonal, intercultural, communication, time management, and organizational skills.
- A proactive and resourceful approach to problem-solving, with the ability to thrive in a mission-driven, collaborative environment.
- CPA designation or equivalent financial training is considered an asset.
- Experience in organizational development or change leadership is beneficial.
- Experience working in or with nonprofits, post-secondary education, or the public sector is valuable.
This role provides the right candidate with the opportunity to work with a passionate and dedicated team working with an incredible network of post-secondary education professionals. Our team members also enjoy:
- Hybrid working environment with opportunities to travel througout Nova Scoita
- Full time hours, occasional events during evenings and weekends
- Competitive compensation
- RRSP contributions
- Comprehensive health, dental and wellness benefits
- Paid vacation
- Birthdays off
