Accounting Specialist (Maternity Leave Replacement)

Employer

The Newfoundland and Labrador Medical Association (NLMA) is the voice of organized medicine in Newfoundland and Labrador, Canada and is headquartered in St. John's. A non-profit professional organization funded primarily by its members, it represents the political, clinical, and economic interests of the province's medical profession with governments, stakeholders, media, and the general public. It also advocates on behalf of patients for a fair and equitable health care system.

Job Summary

Reporting to and assisting the Director, Administration & Membership, the Accounting Specialist supports the accounting function of the Association as a member of a highly integrated team. This is a full-time, temporary maternity leave replacement position for approximately one year, with an anticipated start date in January 2026.

Responsibilities & Duties

• Assist with preparation of regular and ad hoc financial reports for internal and external purposes.
• Assist in the preparation of annual budgets and regular monitoring of budgets.
• Assist in the annual financial audit, including securing auditor documentation requests.
• Process accounts payable transactions, including analyzing vendor invoices, soliciting internal review and approval, entering in the accounting system, verifying coding, and preparing for payment authorization.
• Process expense, honoraria and other claims, including reviewing submissions, importing in the accounting system, verifying coding, and preparing for payment authorization.
• Process corporate credit card transactions, including reviewing employee-reported charges and refunds, importing in the accounting system, and verifying coding.
• Assist with payroll processing and tax slip generation.
• Assist in the filing of federal, provincial, and municipal taxes.
• Assist with fixed asset tracking and associated accounting transactions.
• Assist in monthly reconciliation of bank and credit card statements.
• Act as a point-of-contact with external and internal parties on routine accounting matters.
• Assist in the administration of member-based benefit programs.
• Support other members of the Association as required.

Education & Experience

This position requires a commerce or business administration degree, or a general business or accounting diploma, coupled with at least three years of related experience. Candidates with other equivalent combinations of education and experience may be considered.

Knowledge, Skills & Abilities

• Knowledge of accounting and bookkeeping principles.
• Experience in producing and comprehending financial statements, including income statement/profit and loss/statement of operations, balance sheet/statement of financial position, and statement of cash flows.
• Familiarity with payroll processing and compliance.
• Experience using expense claim systems.
• Proficiency in Outlook, Teams, Word, Excel, Acrobat, and QuickBooks Online in a Windows environment.
• Familiarity using cloud-based file systems, such as OneDrive and SharePoint.
• Aptitude for numerical calculations.
• Ability to work in English.
• Ability to effectively communicate orally and in writing.
• High attention to detail.
• Strong time management and organizational abilities.
• Ability to work as a member of a team or independently.

Compensation & Benefits

The 2026 salary range for this position is $59,700 to $80,700, with placement commensurate with education and experience. The NLMA also offers a competitive benefits package, including:

• Annual leave starting at 15 days per year
• Health, dental, life, and accidental death & dismemberment insurance
• Retirement plan
• Employee and family assistance program
• Health spending account
• Professional development support

Work Location & Hours

This position is based at NLMA House in St. John's, with an option to work from the office, from home (within two hours of St. John's), or a combination. Regular work hours are 9 to 5, Monday to Friday, with some flexibility to work outside these hours.

Application

The NLMA is committed to a work environment that celebrates and encourages diversity, equity, and inclusion. Candidates from all backgrounds are encouraged to apply. Individuals with disabilities will be provided accommodation to participate in the recruitment process, and to perform job duties and avail of employment benefits.

Please apply by December 14, 2025 via the NLMA Employment Opportunity Application Form (https://nlmaforms.formstack.com/forms/employment). Only those selected for an interview will be contacted.