Accounting Services Agent (8-Month Term Contract)

Work Remotely Anywhere in the Province Of New Brunswick (subject to our Remote Work Directive)

The team at WorkSafeNB is passionate about promoting health and safety in New Brunswick workplaces. We strive to make New Brunswick the safest place to work. However, injuries do occur, and when they do, we are committed to providing caring recovery and return to work services, benefits, and compensation to injured workers and their families. Culture is the heartbeat of the organization. The stronger it is, the further we go! Selected by our employees, our WorkSafeNB values shape our culture. We put our values of Accountability, Collaboration and Trust into ACTion. We demonstrate accountability by taking pride in and ownership of our work so we can take care of our clients and other New Brunswickers. Through collaboration, we build strong partnerships and innovate to achieve better outcomes. Trust guides our organization; we lead and listen with empathy and embrace diversity, inclusion and belonging. These ACTions shape us.

WorkSafeNB is seeking an 8-month term contract for an Accounting Services Agent in our Financial Services department. Reporting to the Team Lead, Accounting Services, the Accounting Services Agent is responsible for overseeing the accounts receivable and accounts payable processes, managing self-insured employers, and overseeing sub-systems such as Cost of Claims and Annuities. This role involves performing reconciliations, generating reports, and ensuring accurate and timely financial transactions, all of which contribute to maintaining the financial integrity of the organization.

Key Responsibilities:

· Oversee self-insured employer accounts by managing billing, reconciliations, collections, payments, and system updates, while providing guidance on portal use and ensuring accuracy in T5007 form processing.

· Process a variety of payments including deposits, refunds, cheques (post-dated and scanned), vendor payments, employee expenses, and petty cash, ensuring compliance with financial controls and reconciliation with bank reports.

· Perform account reconciliations, maintain the general ledger, and complete journal entries related to claim overpayment recovery, accounts receivable, claim cost corrections, and interjurisdictional payments.

· Reconcile monthly accounts, resolve discrepancies, maintain cheque lists, and coordinate collection of agency payments.

· Distinguish and process accounts payable for vendors and employees, ensuring accurate classification for financial reporting.

· Reconciliation: Reconcile various sub-ledgers, systems, and reports for accuracy and completeness. Maintain and reconcile petty cash. Prepare bank reconciliations.

· Support system testing in IT-created test environments (e.g., Teams and Workbench) to validate data accuracy, reporting functions, and process improvements.

· Maintain compliance with audit standards and financial reporting requirements by ensuring accurate financial records, including direct deposit information for employees and vendors.

· Assist with special projects and perform additional duties as required to support departmental operations.

Our Core Competencies:

· Adaptability

· Client-focused Service

· Ensuring Accountability

· Teamwork and Collaboration

· Analytical Thinking

· Attention to Detail

· Digital Literacy

· Accounting and Reporting

· Information Gathering and Processing

· Problem Solving

If you possess the following qualifications, we encourage you to apply:

· A two (2) year post-secondary diploma in business administration with a concentration in accounting. Minimum of two (2) years of accounting experience in processing financial transactions using computerized financial, accounting, and banking systems to ensure accuracy and efficiency account management, reconciliations, and reporting.

· Proficiency in using online portals, such as banking and financial platforms, cheque processing systems, and government websites, is essential for managing financial data and retrieving relevant documents.

· A solid understanding of travel expense policies, collective agreements, organizational structure, and signing authority requirements is needed to identify appropriate managerial signatures for approval processes.

· Proficient in processing journal entries, performing bank reconciliations, handling cost transfers (manual entries), and processing annuity payments (manual entries) using computerized financial systems.

· Strong ability to collaborate effectively in a team environment, contributing to shared goals and maintaining positive working relationships.

· The role also demands proficiency in using Finance System for financial and operational tasks, including invoicing, reporting, and inventory management.

· This role requires strong computer skills, including the ability to learn new software programs quickly and proficiency with MS Office (Word, Excel, PowerPoint, Outlook) and Adobe.

An equivalent combination of education, training and experience may be considered.

Written and spoken competence in English is required.

The current 2025 rate is $28.98 per hour. This will increase to $30.28 per hour effective January 1, 2026. Casual employees receive Step 1 of the pay band for the position appointment.

Your primary workspace will be from your in-home office, with the occasional expectation of in person meetings, for that reason, working from outside the province of New Brunswick, or country, is not permissible.

If you are interested in employment with WorkSafeNB, please apply online at worksafenb.ca by December 9, 2025.

We thank all those who apply, however only those selected for further consideration will be contacted.

For more information about WorkSafeNB, or this and other employment opportunities, please visit our website at worksafenb.ca.

Privacy Statement:

In New Brunswick, the Right to Information and Protection of Privacy Act (RTIPPA) and the Personal Health Information Privacy and Access Act (PHIPAA) protect the privacy of your personal information. The RTIPPA applies to personal information gathered, used, disclosed and maintained by WorkSafeNB and identifies specific rights that you have with respect to your personal information including the right to access it. By submitting your application, you agree that the personal information you are providing in this application is disclosed for the purpose of WorkSafeNB assessing your candidature in the staffing process. You also agree that WorkSafeNB may use your personal information for statistical purposes.

WorkSafeNB has safeguards in place to protect the security of your personal information, including a combination of physical, technological, and administrative security measures appropriate to the sensitivity of the information. If you are the successful candidate, the personal information you have disclosed will form part of your personnel file and be retained in accordance with existing laws. If you are not the successful candidate, your personal information will be retained for three years.

If you have further questions about WorkSafeNB's administration of the RTIPPA and PHIPAA you can contact our privacy officer at 1 800 999-9775.