Accounting Assistant

Position: Accounting Assistant

Position Type: Full Time Permanent

Location: Remote, within Nova Scotia

Department: Strategy and Corporate Development

Apply: Online via Career Beacon by clicking "Quick Apply"

Closing Date: December 3rd @ 4:30 PM

About Property Valuation Services Corporation

We are an independent, not-for-profit organization established under the Property Valuation Services Corporation Act. We provide property assessment services and information to Nova Scotia's municipalities and property owners in accordance with the Nova Scotia Assessment Act.

Our clients depend on us to make sound decisions that fund important local services and build communities. We strive to never stop learning and are passionate about improving ourselves and our products and services, every day. We are focused on achieving results and getting the job done right the first time. Our responsibility to employee success and wellness goes beyond traditional benefits to reflect an evolving and innovative workplace.

Your Impact as Accounting Assistant

Reporting to the Controller, and ultimately to the VP of Strategy and Corporate Development, the Accounting Assistant provides essential support for the accounting and payroll functions. The Accounting Assistant is responsible for day-to-day accounting activities, with a focus on accounts payable and receivable functions. The Accounting Assistant also supports the payroll administrator and acts as a backup when required, ensuring timely and accurate staff payments.

How You Will Contribute

Accounting Operations

• Monitors the accounting inbox and corresponds with vendors, customers and other stakeholders
• Obtains invoice approvals and coordinates bi-weekly payments
• Maintains vendor records including primary contacts, direct deposits/EFT details, and preferred payment methods
• Assigns G/L, vendor, and payment codes with direction from the Controller
• Reconciles and posts corporate credit card statements and corresponds with staff to ensure receipts and reconciliations are in line with corporate usage policies
• Supports the implementation and upkeep of the accounting system, Sage 300
• Creates accounts receivable invoices, including quarterly municipal billing, maintains A/R contact details, sends invoices, posts A/R payments, and follows up with customers and municipalities on overdue payments
• Assists the Controller with annual audit preparation
• Updates journal entries templates, lead sheets, bank reconciliations, and other general accounting tasks with direction from Controller
• Organizes and maintains the Finance directory and supporting files to ensure accurate and compliant financial records
• Prepares reports for regulatory bodies and external agencies, as required

Payroll

• Assists with payroll reconciliations by reviewing timesheets, verifying hours worked, and ensuring deductions and benefits are accurately recorded
• Supports the review and approval of payroll, including checking data for accuracy, preparing payroll reports, and helping resolve discrepancies
• Serves as a backup for payroll processing when primary payroll staff are unavailable, ensuring timely and accurate employee payments.

Performs other related duties or participates in other activities, as assigned.

What You Bring

A post-secondary degree, diploma, or certificate in a relevant field, and a minimum of 3 years of relevant experience in administration or accounting, or an acceptable combination of relevant training and work experience

You also have the following skills or experience:

• Fundamental accounting principles and practices, including accounts payable, accounts receivable, and bank reconciliations
• Demonstrated experience in payroll processes, including deductions, benefits, and payroll reporting
• Familiarity using accounting and payroll systems
• Experience in the administration of accounts payable and accounts receivable
• Analytical and problem-solving skills to review transactions and identify discrepancies
• Strong attention to detail and accuracy in data entry, reconciliations, and reporting
• Strong communication skills to support inquiries and prepare reports
• Ability to establish and maintain effective working relationships
• Effective organizational and time management skills to manage multiple tasks and deadlines
• Reliable administrative support, ensuring accurate documentation, record keeping, and coordination of routine processes
• Follows up on tasks, requests, and deadlines to ensure timely completion and effective communication across teams

Asset

• Experience processing payroll, with preference for familiarity with ADP Workforce Now.
• Experience with Sage 300 and Concur.

Special Requirements

• This role requires occasional travel throughout the province and requires a valid Class 5 driver's license and access to reliable transportation.

Why You Will Love Working Here

Join a culture that understands there is life outside of work. PVSC offers a holistic benefits and perks package that starts at day one:

Remote Work: Skip the commute and work from the comfort of your home in Nova Scotia. Occasional in-person meeting participation may be required with reasonable notice.

Flexible Work Arrangements: Work life balance is as much a priority for us as it is for you.

Comprehensive Health and Dental Benefits: The health of our employees is paramount, our benefits include access to an Employee Assistance Program, Virtual Care, Wellness Subsidy, and Health Spending Account.

Competitive Salary: We offer competitive salaries in our industry.

Defined Benefit Pension Plan: Secure your future and take advantage of our defined benefits pension plan for a stable retirement.

Paid Time Off: Enjoy all civic holidays and an enriched vacation entitlement schedule, starting at 3 weeks.

Community Giving: Support your community by volunteering to participate in giving opportunities.

Investment in your Training and Development: Your professional and personal growth is necessary for our business growth. Continuously expand your knowledge and skills through training and development programs.

Professional Designation Achievement: Support available for professional designations.

Industry Leadership: We're at the forefront of our industry, employing cutting-edge tools and best practices.

Collaborative Environment: Experience the power of collaboration as you engage with various teams. Everyone has a say in our success.

Join PVSC and experience the benefits of a fulfilling career, supported by comprehensive perks and career development opportunities.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.