Office Administrator & Bookkeeper

Position: Office Administrator & Bookkeeper

Employer: Anker Property Group

Company Overview

We are a growing property management group, overseeing a portfolio of residential apartment buildings, the construction of buildings and a number of smaller affiliate companies. We pride ourselves on operational efficiency, strong tenant relations and rigorous financial controls. We are seeking an organised, proactive individual to handle office administrative duties while also supporting bookkeeping, payroll and tax filing functions.

Location

Shediac, NB (on site position)

Job Type

Full time, permanent (Monday to Friday, 40 hours/week with flexibility on working from home)

Key Responsibilities

• Provide general office administration support: phone and email inquiries, vendor coordination, ordering office supplies, filing and records management.
• Perform bookkeeping tasks across multiple entities (apartment buildings plus affiliate companies), including recording transactions, managing accounts payable/receivable, and reconciling bank statements.
• Process payroll for employees: prepare payroll runs, calculate withholdings/deductions, ensure compliance with federal and provincial legislation.
• Prepare and file required tax returns (corporate tax filings, HST/GST remittances, payroll source deductions) in collaboration with external accountant/advisor.
• Prepare monthly, quarterly and year end reports as required by owners.
• Maintain and update financial records and systems: ensure filings are complete, documentation is properly stored.
• Support growth and change: help streamline workflows, suggest improvements to systems, assist with implementation of financial software.
• Work collaboratively with senior management, property managers, external advisors.

Qualifications & Skills

• Diploma or certificate in accounting, business administration or relevant field is preferred.
• Proven bookkeeping and office administration experience.
• Strong working knowledge of bookkeeping/accounting software (e.g., Sage 50, QuickBooks, Xero or similar) and proficiency in Excel.
• Understanding of payroll processing and Canadian tax/filing.
• Excellent organisational skills, attention to detail, ability to manage multiple tasks and deadlines.
• Ability to work independently and in a team, with strong communication and interpersonal skills.
• Trustworthy, discreet and comfortable handling confidential financial and personnel information.