Administrative Assistant

Administrative Assistant
Department of Education and Early Childhood Development (EECD)
Permanent - ASL 4
OPEN Competition
Fredericton, NB

Interested in making a difference in our province? We encourage you to Choose GNB!

Who we are:
The Department of Education and Early Childhood Development supports lifelong learning and ensures high-quality education and care for children and students across the province.

The Assistant Deputy Minister (ADM) of Corporate Services leads the division responsible for Educational Facilities and Pupil Transportation, Finance, Human Resources, and IT Strategy and Business Solutions.

This Administrative Assistant role is essential to ensure smooth operations by managing priorities, communication, and coordination at the executive level.

What you will do:
Responsible to provide timely and accurate administrative and secretarial support to the ADM of Corporate Services:

• Manage the ADM's calendar, including scheduling and resolving conflicts
• Prioritize and respond to a high volume of emails with professionalism and discretion
• Coordinate meetings, prepare agendas, and track action items
• Liaise with internal and external stakeholders on behalf of the ADM
• Prepare, edit, and format documents, reports, and presentations
• Monitor deadlines and ensure timely follow-up on key tasks
• Support travel planning and expense reporting
• Maintain organized digital and physical filing systems
• Handle sensitive and confidential information with integrity
• Anticipate needs and provide proactive administrative support in a fast-paced environment

Who you are:
We're seeking a sharp, organized Administrative Assistant to support the ADM of Corporate Services. This role requires a proactive problem-solver with strong critical thinking skills to manage a high volume of emails, prioritize urgent requests, and coordinate a complex calendar with frequent scheduling conflicts. The ideal candidate thrives in a fast-paced environment, communicates clearly, and stays two steps ahead to keep things running smoothly. If you're detail-oriented, tech-savvy, and great at finding solutions this position would be a great fit for you!

Please ensure you review the desired behavioral competencies listed as they are key to success in this role.

We are looking for diverse backgrounds that bring a combination of the following:

• Completion of a 2-year post-secondary program in administrative support, business administration, or office management.
• A minimum of four (4) years of relevant work experience.
• Demonstrated technical experience in the areas listed in the technical competencies.
• Written and spoken competence in English and French is required. Please state your language capability.
• An equivalent combination of education, training and experience may be considered.

Applicants must clearly demonstrate the essential qualifications to be given further consideration. Please ensure that preferred language for assessment is identified on your resume.
Behavioral Competencies:

• Client Service Orientation - Demonstrates a helpful and responsive attitude toward internal and external stakeholders.
• Attention to Detail - Ensures accuracy in scheduling,documentation, and communication.
• Analytical Thinking - Applies critical thinking to prioritize tasks and solve scheduling or coordination issues.
• Adaptability - Remains flexible and responsive in a fast-paced, dynamic environment.
• Initiative - Proactively identifies needs and takes action without being directed.

Technical Competencies:

• Advanced Office Software Proficiency - Strong skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Digital Communication & Collaboration Tools - Proficient in Microsoft Teams, SharePoint, and OneDrive for virtual meetings, file sharing, and real-time collaboration.
• Executive-Level Calendar Management - Experienced in managing calendars in Outlook, coordinating meetings across departments, tracking action items, and organizing confidential information .

Résumés should be in chronological order specifying education and employment in months and years including part-time and full-time employment.

Wage:
Administrative Services Level 4 - $1,816 - $2,205 bi-weekly

Work environment:

• Office location: 250 King Street, Fredericton NB
• Standard hours of work: Monday - Friday, 8:15-4:30.
• We promote a scent-reduced environment.

What can GNB offer you?

• Comprehensive benefits package and the Public Service Shared Risk Pension Plan.
• Opportunities for career growth, professional development and training.
• Free access to Employee and Family Assistance Program (EFAP) and services.
• 1 paid Volunteer Day per year to give back to your community.
• 1.25 days/month of paid vacation.
• 1.25 days/month of paid sick leave.

Providing a safe workplace for all. Your health & safety are important to us. GNB has implemented preventative measures across the organization to ensure your health & safety.

How to apply:
We encourage applicants to apply online at www.ere.gnb.ca, or by email at [email protected] by November 30, 2025, indicating competition number 25-2000-010. This competition may be used to fill future vacancies at the same level.

Department of Education and Early Childhood Development
Human Resource Services
Place 2000, 250 King Street
Fredericton, N.B. E3B 9M9

We thank all those who apply, however, only those selected for further consideration will be contacted.

Equal Opportunity Employer
Candidates registered with the Equal Employment Opportunity Program and veterans, who demonstrate they are among the most qualified, shall be given preference at the time of appointment. We are an Equal Opportunity Employer.

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