Administrative Assistant (Secretary PL3)

Closing Date: November 24, 2025 at 4:00 PM

Faculty of Management

The Faculty of Management (FoM) at the University of New Brunswick is a center for experiential learning and entrepreneurial thinking. Accredited by AACSB International, it provides rigorous theoretical and applied management education for future leaders, by providing knowledge, experience and professional development through innovative offerings and partnerships.

WHAT WE OFFER

Full-time | 3-year Term| Fredericton| On-Campus

Standard Work Hours: Mon - Fri | 8:15 am - 4:30 pm | 36.25 hours per week

Salary Range: $21.34 - $25.28 per hour

YOUR FOCUS

Reporting to Associate Dean Undergraduate Programs, this position is responsible for providing day-to-day administrative support for the Undergraduate Student Programs Office (BBA office); managing student inquiries via email/phone; responding to general inquiries via email/phone; and maintaining course files for the Programs and Student Services office in addition to other administrative duties.

• Provide assistance to students and guests via phone, email, Teams, and in person at the Programs and Student Services reception.
• Respond to general requests for information from potential and current students regarding programs via telephone, email, and in person.
• Schedule appointments for students with their appropriate academic advisor.
• Provide advisors with context on students' mindset and completion of forms prior to appointments.
• Refer students to campus resources as appropriate.
• Assist current students with filling out academic related forms.
• Co-ordinate drop-in advising sessions.
• Prepare and submit financial claims such as personal reimbursements and travel claims for programs office staff.
• Manage, organize and code Pcard receipts and hospitality forms prior to monthly reconciliation.
• Liaise with Registrar's Office, Admissions, College of Extended Learning regarding student files.
• General office duties including filing, copying, scanning, checking and distributing mail.
• Attend SOAR and registration events to help field questions and troubleshoot issues during the process.
• Administer exit surveys for BBA and MBA programs.
• Other duties as assigned by the Associate Dean.

WHAT YOU BRING

• Certificate or diploma in office administration. A combination of education and experience would be considered.
• Minimum 3 years of relevant experience.

Additional Strengths

• Excellent verbal, written and interpersonal communication skills.
• Strong MS Office skills.
• Ability to manage multiple tasks.
• Experience in the use of Colleague.

WHY CHOOSE UNB?

UNB offers a large variety of benefits for employees, including a full pension, a minimum of three weeks of vacation annually, the Employee and Family Assistance Program (EFAP), and dental, life, and health insurance.

SECRETARIES, ACCOUNTANTS, LIBRARY ASSISTANTS AND CLERKS (SALAC)

This position is part of the UNIFOR, Local 4504 employee group and falls under the SALAC Collective Agreement.

COMMITMENT TO EQUITY, DIVERSITY & INCLUSION

The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.

We thank all who apply; however, only those selected for an interview will be contacted.