Administrative Assistant

Join our team!

Position: Administrative Assistant
Job Type: Full-time
Job Level: Mid-Level
Location: Halifax (Hybrid)
Starting Salary: $50,978

The Opportunity

As the Administrative Assistant, your responsibilities will include, but are not limited to

Support for Executive Office

• Provide comprehensive administrative support for the CEO
• Schedule meetings for Board, Executive Committee, Directors, Senior Staff, and Staff meetings
• Act as Liaison for the same groups and the CEO
• Book travel arrangements for CEO
• Provide some admin support for senior staff as required
• Prepare and submit Sport NS's annual renewal with the Registry of Joint Stock Companies

SNS Program Support

• Provide a variety of administrative support to SNS programs
• Review KidSport applications to ensure eligibility requirements are met
• Manage and track funding database and pull reports as needed
• Produce funding confirmation letters
• Perform monthly building inspections

Financial and Compliance Tracking

• Update annual membership invoicing information sheet and share with Finance Department
• Ensure membership renewal fee is submitted and that all members are in good standing for AGM
• Ensure Affiliate Members and Registered Users have paid fees and are Active with RJS

Who We Are

Sport Nova Scotia is a non-profit, non-government, equal opportunity organization dedicated to the development, administration and promotion of amateur sport.

We offer supports to a network of over 50 Provincial Sport Organizations in areas including Marketing, Public Relations and Communications, Human Resources, and Financial Services.

As part of our team, you will receive perks including:

• RRSP Matching Program
• Health, Dental, Life, Long-Term Disability Benefits
• Hybrid Work Schedule - 2 Remote Work Days Weekly
• Personal Days - 2 Annually
• Paid Holiday Shut Down - Christmas through to the New Year
• Ability to Accumulate Lieu Time
• Corporate Gym Rate
• Annual Fitness Credit
• Employee Family Assistance Program (EFAP)
• Paid Sport Volunteer Days
• Professional Development Opportunities

Who You Are

The qualifications and skills that would make you successful in this role include:

• A degree or diploma in Business, Administration, or similar
• Proficiency with the Microsoft Suite (Teams, Excel, Outlook, PowerPoint)
• Exemplary skills in database management, data entry, and appointment management

How to Apply

To view the complete job description and to apply, please click here. Applications should be submitted by 4pm on November 24th, 2025.

Should you have any questions, please contact the HR Coordinator, Tahsis Jensen, by email at [email protected]

We want to thank all applicants for their interest, but we will only be contacting those individuals who have been selected for next steps.