Human Resources Coordinator Sagewood/Meadows Continuing Care

POSITION PHILOSOPHY

Under the direction or supervision of the Administrator or designate, the HR Coordinator is responsible for creating a human habitat and providing care and services to meet the needs of the elders and the team among the assigned Rosecrest sites. The HR Coordinator will assist with the full life cycle of employment (workforce planning, recruitment, selection and hiring, onboarding, development, retention, engagement, offboarding/exit). The HR Coordinator serves as a strategic partner to leadership and a trusted resource to employees, balancing organizational goals with individual needs.

PERFORMANCE REQUIREMENTS

Recruitment & Staffing:

• · Coordinate attracting talent, screening candidates/interviews, and onboarding.
• · Implementation of structured processes for recruitment, onboarding, development, engagement, retention, and offboarding.
• · Collaborate with the management team to forecast staffing needs.
• · Maintain job postings on various platforms and attend job fairs relevant to long-term care.
• · Responsible for coordinating and supporting international recruitment efforts and developing processes that are in compliance with relevant employment laws and immigration regulations.
• · Confirming records of licences, expiries and credentials
• · Completing criminal record checks

Onboarding & Orientation:

• · Facilitate employee orientation. Maintain orientation process, collect data and collaborate with Educator and Department Manager regarding ongoing improvements.
• · Ensure proper hire documentation, licensure, certifications, and background checks and orientation booklets are completed.

Employee Relations:

• · Act as a resource for employee questions and concerns regarding HR policies and procedures.
• · Promote a respectful, inclusive, and compliant workplace culture. Facilitate a system which encourages staff recognition.
• · Attend ER, HR, Union meetings (as needed) and OHS Meetings at Rosecrest sites.
• · Support supervisors with coaching, performance reviews, and progressive discipline as needed.

Compliance & Recordkeeping:

• · Support HR Policy development, adherence to provincial labor law, active Handbooks along with Union Compliance in HR processes.
• · Support accurate ongoing employee records, licensure, and certifications.
• · Prepare for licensing, support staff surveys, collect data as required for Management team's review.
• · Track continuing education requirements for licensed personnel.
• · Supports and monitors leave of absence (in collaboration with external consultants) and Rosecrest attendance support program.
• · Maintaining record of licenses, credentials, background checks and any renewals

Benefits Administration:

• · Support employees with NSHEPP enrollment as directed by Payroll Coordinator and Benefits Administrator.
• · Serve as liaison between staff and Benefit Administrator as needed.

Quality Improvement:

Actively participates in quality initiatives including but not limited to; monitoring, data collection, planning and evaluation. Working to identify trends in areas such as : overtime usage, onboarding cost, potential staffing issues, staff satisfaction, and onboarding effectiveness.

Emergency Planning

• · Know and adhere to Fire, Emergency & Security policies, and procedures.

Creating a Human Habitat

• · Maintain safety of the resident environment
• · Organize resident environment to accommodate personal choice and independence.

Qualification

• · Human Resources Certification with 3-5 years' experience.
• · Minimum of 2-4 years of HR experience, preferably in Healthcare or long-term care setting.
• · Experience working with Union environments an asset.
• · Knowledge of any HRIS in place or experience with keeping hard copy personnel files
• · Excellent communication, interpersonal and conflict-resolution skills.
• · Ability to handle sensitive and confidential information with high discretion

HOURS OF WORK

Rosecrest Communities provides service 24 hours a day, 7 days a week. Hours of work will reflect operational requirements with the goal of providing safe resident and employee care.