Payroll & Benefits Administrator

Job Number: J1125-0104 Job Title: Payroll & Benefits Administrator Job Category: Finance (Accounting, AP/AR, Procurement, Payroll) Job Type: Permanent Full Time Date Posted: November 5, 2025 Closing Date: December 5, 2025 Number of Positions: 1
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If you take pride in being compassionate, honest, professional, and safe, consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work – they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living™.

We are searching for a Payroll & Benefits Administrator to join our Payroll & Benefits team based in Halifax, Nova Scotia.

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you've made a measured difference in the lives of our residents. Additional benefits include:

• Comprehensive health, vision, and dental benefits plan (begins immediately), including an Employee and Family Assistance Program
• Life, travel, and other insurances
• Access to virtual healthcare 24/7 for FREE through the group health benefit plan
• RRSP program (5% employer matching)
• Vacation accrual (begins immediately) and travel insurance
• Free onsite parking
• Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
• Access to continuing education and training through Shannex's Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About the Opportunity

• Ensures the effective and timely payroll processing for all payroll groups.
• Verifies all transactions done by the Administrators within the pay period to ensure accuracy.
• Completes special payments such as retroactive pay, incentive payments and special premiums, including calculation of benefit when necessary.
• Works with facility designates to resolve payroll related issues and provide support on payroll related questions.
• Completes scheduled pay period reviews, investigating or resolving any exception errors and taking corrective actions when required.
• Plays integral role in implementation of new processes or improvements to existing processes, including documentation of processes or process changes.
• Responds to payroll inquiries from facility designates, government agencies and management in a timely manner.
• Completes biweekly remittances of statutory deductions and workers compensation.
• Completes annual allowance payments for applicable sites
• Aids in the preparation of nursing premium payments, processes required premium payments and assists with annual reconciliation of premiums for funding submission.
• Completes required paperwork for funded calculations (retiring allowance, maternity top up) and issues the payments on the prescribed schedule.
• Prepares annual remittances for specialized programs such as professional fees, education premiums etc. This also includes quarterly reconciliation and correction of deductions throughout the year as required.
• Provides support to annual T4 reconciliation and filing processes.
• Completes monthly union dues and garnishment remittances.
• Reviews and actions Statutory Holiday Disqualifications (stat DQs) for all sites; follows up with sites as required to ensure timely and accurate completion.
• Assists with any transactions as needed to correct Employee Receivable amounts in QHR.
  Keeps statistical data for payroll department

About You

In addition to placing high value on continuous improvement, collaboration and accountability, you bring:

• Post-secondary education in a related field
• Payroll Compliance Practitioner (PCP) designation from the Canadian Payroll Association
• 2-4 years of experience in all facets of processing payroll
• Strong proficiency in MS Excel (required)
• Ability to keep organized and meet deadlines
• Ability to work collaboratively to achieve results and have the ability to work well independently

About Us

Shannex is a family-owned organization with a vision of Better Living for every stage of life. Since 1988, Shannex has grown from a single nursing home in Cape Breton to a trusted partner across healthcare, hospitality and lifestyle sectors. With locations in Nova Scotia, New Brunswick and Ontario, Shannex continues to build communities designed for connection, wellbeing and longevity. Shannex-owned brands include Allbright Life, Parkland Retirement Living & Lifestyle Residences, Parkland at Home, Faubourg du Mascaret, and Shannex Enhanced Care. Shannex also provides Transitional Health Services, in partnership with Nova Scotia Health. For more information, visit shannex.com.

If you're ready to join the Shannex team of Great People, apply today!

Great People is a core value at Shannex based on the belief that our team members are the spirit and foundation of the organization. Shannex believes equity, diversity, inclusion and belonging is about creating a culture that embraces the uniqueness of individuals, where every person is treated fairly and where racism and discrimination are not tolerated. At Shannex, every team member belongs.

All applications are kept in strict confidentiality.
Only those selected for an interview will be contacted.