Administration and Technology Coordinator

Administration and Technology Coordinator

Location: Fredericton
Job Type: Full-time, On-Site

Our impact is growing - and so is our team! Join us as we expand our programs and take our initiatives to the next level.

Behind every person with Alzheimer's disease and other dementias, there are hundreds of people dedicated to helping them. The Alzheimer Society is the leading not-for-profit health organization working nationwide to improve the quality of life for Canadians affected by Alzheimer's disease and other dementias and advance the search for a cause and cure. Active in communities right across Canada, the Society has programs and services near you. Since 1987, we've been dedicated to providing help for people with Alzheimer's disease and other dementias and their caregivers. That help comes in many ways.

Job Summary

The Administration & Technology Coordinator plays a key role in supporting the organization's people and operational functions through effective data management, system coordination, and staff support. This position is responsible for maintaining and optimizing data systems, ensuring accuracy and consistency across departments, and collecting information that supports organizational reporting and decision-making. The role also contributes to staff training and onboarding by ensuring team members have the tools, knowledge, and resources needed to manage data effectively. Combining a focus on people with strong technical and administrative capabilities, this position enhances organizational efficiency, data integrity, and collaboration across all levels.

Distinguishing Characteristics

The ideal candidate will enthusiastically support the vision and mission of ASNB and possess the personal qualities of integrity and credibility. They will have the ability to work collaboratively to accomplish various tasks and manage multiple projects. The successful candidate will invest in building community relationship and establishing meaningful connections with our clientele.

Typical Duties and Responsibilities

Staff Support, HR & General Administration

• Coordinate technology setup for new employees, including computer orders, system access, and account creation
• Support onboarding and orientation, ensuring new staff receive training and necessary resources
• Assist with day-to-day HR and staff support functions, maintaining accuracy and consistency in documentation and communication
• Manage staff cybersecurity training and software licensing requirements
• Order and distribute staff materials such as name tags, business cards, and accessories
• Maintain secure system access and authentication protocols
• Coordinate staff travel, accommodations, and special requirements
• Maintain and organize shared administrative files, folders, and records
• Handle incoming and outgoing mail, courier deliveries, and general correspondence

Database & Reporting

• Create and manage staff accounts, providing continued training and ongoing support as needed
• Maintain and update organizational databases and related digital tools
• Develop, review, and revise user manuals and procedural documentation
• Prepare and submit quarterly, regional, and other required reports
• Conduct regular data audits and produce organizational performance reports
• Provide backup support for managing referrals and other data-related administrative functions

Office & Facility Management

• Monitor, restock, and organize general office supplies and resources
• Maintain the organization's resource library and coordinate material or equipment orders
• Oversee maintenance and supply needs for office equipment, including printers and postage systems
• Coordinate office service schedules, such as deliveries, recycling, and other facility operations

Finance Administration

• Process donations and manage monthly and annual renewals
• Generate, reconcile, and distribute financial and donation reports
• Issue official donation receipts and manage point-of-sale transactions
• Process credit card authorization forms and organizational purchases
• Manage orders and expenditures made with the organization's corporate credit card

Qualifications:

• Post-secondary education in Business Administration, Human Resources, Information Management, or a related field
• 2-4 years of experience in administrative coordination, HR or staff support, or data systems management
• Demonstrated experience maintaining databases, records, and reporting systems with strong attention to detail and data integrity
• Proficient in Microsoft 365 (Word, Excel, Outlook, Teams, SharePoint) and comfortable using digital platforms for communication, reporting, and collaboration
• Skilled in learning and troubleshooting administrative or technical systems; familiarity with financial or donation processing tools considered an asset
• Experience supporting staff onboarding, technology setup, and system access preferred
• Excellent organizational, time management, and problem-solving abilities; able to manage multiple priorities effectively
• Collaborative team player who works well independently and communicates with clarity and professionalism
• Sensitive to the impact of Alzheimer's disease and other dementias on individuals and families
• Committed to upholding and reflecting the vision and values of the ASNB
• Willingness to work occasional evenings or weekends as required
• Possess a valid New Brunswick driver's license and ability to travel within the region as needed
• Bilingual in French and English is considered an asset

What We Offer:

• A supportive, mission-aligned team environment
• Opportunities for professional growth and development
• Comprehensive benefits package including health insurance, wellness initiatives, paid time off, and retirement contributions
• Collaborative culture

The Alzheimer Society is committed to equity, diversity, and inclusion, and welcomes applications from all individuals. We are committed to ensuring an inclusive and accessible recruitment process for all candidates.

Annual Salary: $48,000.00 per year

Qualified persons should send their resume to the following address:

The Alzheimer Society of New Brunswick
320 rue Maple Street, Suite 100
Fredericton, N-B E3A 3R4
[email protected]