Graduate Program Administrator – Sobey School of Business

Date Posted: November 4, 2025

Posting Deadline: November 18, 2025

Department: Sobey School of Business

Type of Employment: Permanent, Full Time

Group Affiliation: APC Group, Group 4 ($54,107 - $69,727 annually)

At Saint Mary's University, you will be surrounded by a talented and dedicated team of professionals committed to accessibility, diversity, and the provision of a positive and supportive learning environment. We recognize the importance of the contribution and growth of each individual in the University's success. We are currently looking to fill the position of Graduate Program Administrator to join our Sobey School of Business team.

What we offer

As a team member at Saint Mary's, we are proud to offer many benefits. Some of these include:

• Competitive compensation
• Comprehensive benefits package
• Defined Contribution Pension plan
• Vacation
• Personal days
• Holiday closure
• Summer hour schedule
• Employee Transit EPass through Halifax Transit

Job Information and Responsibilities

Under the direct supervision of the Dean or their designate the Graduate Program Administrator will:

• Process necessary documents and reports as required by academic regulations and as required by the Dean's Office, Enrolment Service, FGSR and the Graduate Program Coordinators
• Identify, acquire and develop information resources useful to applicants, students and program coordinators
• Provide graduate program enrolment support to the Program Coordinators, the Faculty of Graduate Studies & Research and Enrolment Services
• Provide other operational support to the Graduate Program Coordinators at their request or at the request of the Dean or designate.
• Oversee day-to-day operations of the graduate programs ensuring effective use of resources, facilities, and systems.
• Update the relevant information of the Graduate Programs on the SSB website and e-brochures.
• Represent occasionally Sobey School of Business at fairs and during visits to and of other Universities.
• Provide updated relevant information on the Graduate Programs to the Graduate Recruitment personnel in the Sobey School of Business.
• Guide students on matters related to university policy, academic regulations, processes and procedures, student services, by providing advice and referrals
• Manage the scholarships, bursaries and awards process for graduate students as required by the terms of the scholarship and bursaries.
• Ensure communication of and compliance with the academic policies of the graduate programs including student advising and liaison with faculty, Graduate Program Coordinators and other units on campus
• Monitor and analyse student and program data to inform enrolment management processes, guide academic planning and support student success
• Provide relevant information to Communications and Marketing to be used to promote Graduate Programs.
• Help coordinate events such as the Bob Shaw Case Competition, MTEI Durland Competition, the (E)MBA International experience, etc.
• Help coordinate student events including orientation, Speaker Series, Conferences, Open Houses, visits of organizations, etc.

Experience and Education Requirements

To be the successful Graduate Program Administrator you will have

• A Bachelor of Commerce Degree in a business-related field (e.g. Accounting, Marketing, Finance, Economics, Management); preference will be given to candidates that have completed a Master's Degree in Business Administration (MBA), Adult Education (MEd) or Student Services (MEd SS).
• Minimum 3 years' related experience.
• Professional judgement and discretion
• Excellent oral written communication skills.
• Strong analytical and problem-solving skills.

Application Details

Apply for this opportunity online using our online application system through Career Beacon. Click on "Apply Now" and complete all required information fields. Qualified candidates should submit the following with their application:

• Resume
• Cover Letter
• Three Professional References

Late applications may not receive consideration. We appreciate all applications and note that only candidates selected for an interview will be contacted. No telephone calls please.

At Saint Mary's University, equity and diversity are integral to excellence and enrich our community. As an institution committed to fostering an environment of inclusion and respect, we encourage all qualified candidates to apply; however, preference will be given to applicants who self-identify as Black/African Nova Scotians, Indigenous peoples, racialized persons/visible minorities, persons with disabilities and women. If you require accommodations during the recruitment process, please contact Talent Acquisition at [email protected].