Project Coordinator

Position Type:
Permanent

If you're looking for a fulfilling career that can make a real difference in your life, and the lives of others, you've come to the right place.

As a national health solutions partner, we put people first in everything we do - and that begins with our team of 8,000+ professionals who bring a cross-section of diverse life experiences and career expertise to Medavie. By collaborating and innovating together, our employees are creating industry-leading solutions in insurance, primary care and emergency medical services that impact millions of lives in Canada each year.

Our mission is to improve the wellbeing of Canadians so that every life can be lived to the fullest - and it's reflected in our award-winning culture. We celebrate individuality and value the diverse perspectives and skills our employees contribute. We go beyond providing competitive pay and comprehensive benefits to offer opportunities for personal and professional growth, flexible work options, meaningful experiences, and supportive leadership. Medavie is where employees can be their best selves, feel they belong, and achieve their full potential. Be part of it by applying for a position with us today.

In this role, the Project Coordinator will be responsible for managing multiple projects that will contribute to service improvement and expanding service offerings within Nova Scotia Provincial Programs (NSPP). We're seeking a detail-oriented and proactive Project Coordinator to support our team. This role involves supporting several strategic initiatives, organizing resources, tracking progress, establishing schedules and ensuring smooth communication across departments to deliver projects on time and within budget.

The successful candidate will develop a deep knowledge of the NSPP business and work with a team of exceptional resources to deliver exciting project outcomes and support other business functions as required.

Key Responsibilities:

Business Development:

• Support department specific projects to successful conclusion within the deadlines established, reporting on measurements/key outputs to leadership team and other key internal stakeholders on an ongoing basis
• Manage project documentation, including contracts, reports, and invoices
• Liaise with internal teams to define project scope and objectives
• Assist in the development of timelines, business deliverables, schedules and priorities
• Ensure compliance with company policies and project standards

Business Planning:

• Coordinate meetings and participate in stakeholder meetings and document outcomes related to key initiatives
• Monitor project progress and prepare status reports for stakeholder
• Maintain and monitor issues, risks and action item logs for all projects
• Identify potential issues and propose solutions to keep projects on track
• Coordinate meetings, prepare agendas and document minutes/action items
• Coordinate meetings, prepare agendas and document minutes/action items
• Develop proper training material and support systems for business area in conjunction with People Leaders
• Complete other customer facing, and internal support functions/duties as required to support the business area

Qualifications:

• Education : Post-secondary education in business administration, project management, or related field.
• Experience: 2+ years of experience in a project coordination or administrative role.

Knowledge and Skills:

• Computer Skills: Experience working in a PC setting with multiple software application (i.e., MS Office Suite: Excel, Word, Power Point ) including experience navigating between application and the internet. Strong keyboarding skills and the ability to enter data with speed and precision, accuracy and attention to detail.
• Communication Skills: Highly effective listening skills to ascertain customer's needs, and determine appropriate action required for solution. Communicates clearly and confidently verbally and in writing to a variety of audiences, especially to explain complex issues to customers and staff. Demonstrates the ability to tailor information and delivery to suit the nature of the material, audience, and situation. Excellent written communication skills.
• Execution and Organization : High level of accuracy with attention to details while maintaining the ability to complete assigned tasks and meet deadlines. Ability to set and work through list of priorities in a timely manner
• Analytical Thinking: Develop the business knowledge and experience required to solve routine problems. Ask questions to determine the source of the problem. Discuss possible solutions and make suggestions.
• Teamwork : Demonstrates a willingness to learn, while working collaboratively to achieve common goals by asking for feedback, sharing information and encouraging others to share information.

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We believe our employees should reflect the communities we serve and welcome applications from candidates of all backgrounds. To provide the best experience possible, we will support you with accommodations or adjustments at any stage of the recruitment process. Simply inform our Recruitment team of your needs. We are committed to making sure recruitment, retention, advancement, and compensation are fair and accessible while following all relevant human rights and privacy laws . We appreciate everyone who has shown interest in this position. Only those selected for an interview will be contacted.

If you experience any technical issues throughout the application process, please email: [email protected] .