Assistant Finance Clerk

Title: Assistant Finance Clerk

Employee Working Location: In-person (St John, NB)

Employment Status: Casual

The Canadian Red Cross (Red Cross) - an inspirational not for profit organization, helps people and communities in Canada and around the world in times of need and supports them in strengthening their resilience. As a Canada's Best Employers 2024, we are committed to having an accessible, diverse, inclusive, and barrier-free work environment.

In this role, you will:

Responsibility 1 - Data/Deposit Duties

• Setup new donor gift batch in Philanthropy System - Unity
• Enters batches of payment information along with donor details, paying special attention to details concerning changes to or addition of new records.
• Follow Philanthropy Donations Handling Instructions (DHI) and Working Instructional Documents (WID) to ensure all funds are entered to the correct Appeal/Designation/Marketing Effort.
• Create adding machine tape to balance to deposit report
• Review batches and donor data ensuring quality of data.
• Follows-up on outstanding records or errors
• Once reviewed commit batch
• Scan all batches to the Society wide directory
• Separate cheques from donor backup.
• Prepare and/or review bank deposit slips verifying to deposit report within department.

Responsibility 2 - Creating Importable Files for FD System - Unity

• Creates an excel file for large imports as determined by supervisor.
• Sort Donor interactions based on type
• Depending on volume prepares interaction spreadsheet or enter directory to donors interaction tab following WIDs set by National Philanthropy Team

Responsibility 3 - Clerical Support

• Maintains database and computerized or manual filing systems
• Produces statistics and standard reports
• Performs clerical duties to support the department
• Responds to queries from internal and external clients, including Philanthropy Department

Responsibility 4 - Support other Red Cross initiatives, as needed, to provide for a coordinated team effort to meeting the needs of the most vulnerable in the community.

• Integrates volunteer resources and fund development within the scope of responsibilities.
• Participates in disaster planning, preparation and response as needed.

Responsibility 5 - Employees and Volunteers at every level are responsible for safe work practices and to adhere to practices outlined in their applicable provincial Occupational Health and Safety Act.

• Participates and promotes completion of mandatory health and safety education/orientation.
• Participates and promotes respectful communication between all personnel and clients to promote a healthy and safe workplace.
• Aware of and adheres to policies and procedures related to health, safety and quality matters to ensure employee, volunteer, and client safety.
• Ensures all near-misses and incidents are promptly and accurately reported to Supervisor or designate.
• Ensures proper and required usage of job specific personal protective equipment (PPE).
• Addresses concerns of PPE non-compliance with Supervisor or designate.
• Participates in discussions regarding safety awareness during team meetings.
• As applicable, completes safety audits and ensures that corrective action plans are completed for identified safety concerns and/or hazards.

What we are looking for:

• Qualifications include a minimum of 1-2 years experience and a 1-2 year college diploma or post-secondary certification and/or an equivalent combination of education and experience.
• Knowledge of and proficiency in standard computer applications (Microsoft Office Suite).
• Basic understanding of accounting principles and financial regulations.
• Ability to apply standard methods, and select amongst options to resolve routine problems.
• Ability to communicate and influence by clarifying policies, processes, and services effectively.

Working Conditions:

• The majority of the work is performed in an environment which is mostly clean and comfortable.
• The incumbent has no direct staff supervisory responsibility.
• As we work with and support people (managers, colleagues, beneficiaries/customers, volunteers, donors and external partners) and communities in Canada and around the world, applicants whose first language is not English may be required to perform the responsibilities of the role in English.
• Eligibility to work in Canada: At this time, we welcome applications from candidates eligible to work in Canada. If you are not a citizen or permanent resident of Canada, we encourage you to carefully review your visa to find out whether you are eligible to work in the job you are considering applying for. Refer to our FAQ for more information.
• If you are selected for this role, you will be required to complete a successful pre-employment screening process which includes a satisfactory Enhanced Police Information Check (E-PIC).