Administrative Assistant - Organizational Health / Labour Relations - Permanent - Full Time - Days

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Are you looking for a career where you can make a real impact? At Northwood, care is at the heart of everything we do-but we're also about community, innovation, and creating meaningful connections.

As Atlantic Canada's largest not-for-profit continuing care organization, we are a dynamic team of change makers, problem-solvers, and compassionate professionals who believe in the power of connection.

When you join Northwood, you become part of a forward-thinking, inclusive workplace where your ideas are valued, your growth is supported, and your work truly matters. Whether you're starting your career or looking for a meaningful next step, you'll find a place to thrive here.

We're committed to diversity, inclusion, and fostering a workplace where everyone feels valued and empowered. We recognize that every candidate brings unique strengths, and we strive to create an equitable hiring experience for all. If you require accommodations at any stage of the application, interview, or selection process, please let us know-we're here to support you.

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Northwood is currently accepting applications for a Administrative Assistant - Organizational Health and Saftey/Labour Relations reporting to the Manager, Organization Health and Safety

Northwood is currently accepting applications for a full time Administrative Assistant - Organizational Health / Labour Relations to join our team.

Responsibilities:

• Provides administrative/clerical support to the Manger, Organizational Health and Safety / Labour Relations
• Provides administrative support for members of Organizational Health and Safety Team and Occupational Health Nurses
• Attends meetings, takes minutes, prepares reports for the Organizational Health and Safety Team
• Researches and prepares materials for display
• Gathers and inputs workplace injury related reports
• Maintains employee files and databases
• Acts as a recorder for Occupational Health and Safety Committees and others; takes and prepares minutes, supports agenda planning and provides support follow up action plan
• Maintains office environment, supplies and equipment
• Provides callers, visitors, and staff with appropriate greeting, information and assistance
• Maintains contacts, both internally and externally, on behalf of Manager, dealing with requests and maintaining calendars as needed
• Creates promotional displays
• Maintains databases, statistics and file management for the corporate occupational health and safety program and other projects/programs as needed
• Conducts information/literature searches for projects/programs as needed
• Compiles data for special projects and for generating corporate reports
• Coordinates scheduling activities for department specific education and training activities
• Prepares quarterly attendance reports for services across each business unit

Qualifications :

• College Diploma; One year Administrative or business course
• Two years of relevant work experience
• Experience in OHS considered an assett
• Knowledge of software (e.g. Microsoft Office, Microsoft, Procura) preferred
• Knowledge of office equipment (e.g. photocopier, fax machine) preferred
• Experience in an office environment or customer service is considered an asset
• Keyboarding skills of 50 words per minute required
• Must have excellent written and verbal communication skills
• Able to maintain regular and consistent attendance

Hours of Work: 80 hours bi-weekly

Start Date: ASAP

Location: Northwood Corporate Office/Halifax as required. With travel to all sites when necessary

Salary: As per the Northwood Scale