Administrative Officer I

Zone: Eastern Urban Zone
Location: Mount Pearl Square
Administrative Officer I
(Subject to Classification Review)
Human Resources - Recruitment Provincial Agency Management
Remote Work Opportunities
Temporary Call-In (2 positions)
Management Support

Hours: Based on the needs of the department (8 hour days)

Salary: CG-27 (CAD25.99 - CAD28.74 per hour)

Competition Number: VAC0017360

Posted Date: 2025-10-22

Closing Date: 2025-10-29

Job Summary
The Administrative Officer I in Human Resources works as part of a team to support the Agency/Locum Recruitment activities for NLHS. The position coordinates the receipt of resumes; liaises with programs and vendors; tracks the applicant status; coordinates assignment logistics; and reconciles and processes invoices. This position coordinates and provides onboarding and customer services for our clients; coordinates intake and deployment of Agency and Locum personnel; maintains records of all qualifications and certifications; troubleshoots where necessary; liaises with managers, locums and agencies to ensure smooth flow of processing of resources; liaises with logistics for accommodations and ground requirements; receives information for payroll processing; reconciles invoices for payment approval; follows up on discrepancies with Agencies; processes accounting information for budgets to allocate charges on invoice submissions; and prepares reports and summary files. The position works within and maintains all related electronic workflow tools for the processing of all locum and agency recruitment and deployment as well as payment/invoice management. This position works in a group dedicated to Provincial Agency/Locum Management and would be assigned duties across all zones.

Job Demands
By applying for this job, you acknowledge an understanding that regular requirements and demands of this job include (but are not limited to):
Occasionally moves or lifts objects between 1- 5 lbs. such as pens, paper, file folders, or boxes.
Constantly sits to a desk performing paper/computer work, making or answering a telephone or responding to emails; occasionally walks or stands to observe or to consult with other staff.
Regularly performs fine finger/precision computer work requiring steadiness and accurate movement/control.
Visual and hearing concentration is required to observe, consult with staff, to work on documents or to listen to staff/public on the telephone or in person.

Job Qualifications
Education
Completion of a recognized/approved three-year Business Management Program (HR Concentration preferred).
Courses and proficiency in MS Office, Internet and various other computer applications are required.

Experience
A minimum of three years' experience within the last five in a progressively responsible administrative role is required.
Considerable experience meeting deadlines, while maintaining a high level of productivity, accuracy and efficiency.
Experience in HR Technology, database management would be an asset.

Competencies (Knowledge, Skills & Abilities)
Knowledge of employment legislation, collective agreement administration and recruitment best practices and procedures.
Knowledge of account reconciliation.
Demonstrated strong organizational, customer service and interpersonal/communication skills.
Demonstrated excellent verbal and written communication, customer service, organizational and time management skills.
Ability to work with limited supervision within tight time lines, and to work effectively within deadline driven team-orientated tasks.
Ability to multi-task and be a critical thinker.
Ability to handle multiple projects, under pressure and respond appropriately within deadlines

Other
A satisfactory record of work performance and attendance is required.

Please note: In accordance with Human Resources Policy HRM/MS-30, Appointments and Staff Changes, similar vacancies within 6 months may be filled from this posting.