HR Generalist - Administrator

Join a team dedicated to delivering outstanding client service.

Cox & Palmer is a full-service, top-ranked Atlantic Canadian law firm with the knowledge and experience clients rely upon for solid legal solutions. The firm prides itself on a collegial work atmosphere and supportive team environment.

We hire self-motivated, team-minded individuals with a strong work ethic, integrity and a commitment to client service.

What You'll Do

You'll be a key member of our HR and Professional Talent team, supporting a wide range of activities across the employee lifecycle:

Recruitment & Talent Acquisition

• Assist with recruitment: job postings, sourcing, interview coordination, and offer letters.
• Conduct pre-screening interviews and complete employment verifications.
• Assess recruitment needs and help build career pathways across departments.
• Attend job fairs and represent the firm with professionalism and enthusiasm.
• Maintain and optimize recruitment data and systems.

Onboarding, Offboarding & Employee Experience

• Coordinate and continuously improve onboarding.
• Develop reports on onboarding status, learning and growth programs, and recruitment initiatives.
• Support a smooth employee experience from onboarding to daily operations and events.
• Assist with engagement activities, trainings, and events.

HR Operations & Systems

• Provide assistance with various other HR admin duties as required.
• Maintain and update employee records.
• Assist in policy development and updates to job descriptions.
• Ensure compliance with employment standards and data protection protocols.
• Maintain confidentiality of sensitive employee data.
• Track and report on HR metrics.
• Produce expense reports.
• Update systems, templates, policies, and data regularly.
• Maintain clean and accurate data in our HRIS (UKG) and propose improvements to tools and processes.

Administrative HR and Event Planning Support:

• Arranges and coordinates meetings and room booking, including leadership meetings.
• Registers lawyers for training, conferences, and supports membership renewals.
• Assists with departmental budget tracking and financial expenditures.
• Document filing and reporting in accordance with the Nova Scotia Barristers' Society requirements.
• Assisting with event planning, firm socials, lunch and learns, and other events.
• Sending out clerk, student and associate availability emails, posting schedules/vacation tables, and maintaining appropriate records.

Performance, Succession & Culture

• Assist in developing and coordinating the performance management process for the administrative support team.
• Produce performance data and support succession planning initiatives.
• Contribute to preserving and enhancing our culture.

Health, Safety & Wellness

• Assist in coordinating health and safety meetings, inspections, and ergonomics initiatives.
• Support OH&S expense tracking and wellness activities.

What You'll Bring

• Post-secondary education in Human Resources or equivalent.
• 2-5 years of experience in a similar HR role; experience in a legal firm is an asset.
• Strong computer skills, especially in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with HRIS platforms (UKG is an asset) and a passion for clean, accurate data.
• Excellent communication skills, clear, friendly, and professional.
• Highly organized, detail-oriented, and able to manage multiple priorities.
• A proactive mindset with a love for solving problems and improving processes.
• Ability to work independently and collaboratively in a fast-paced environment.
• A desire to grow your career and contribute meaningfully to a people-first culture.

Why Join Us?

We're more than just a law firm, we're a team that cares deeply about our people. You'll be part of a collaborative HR and Professional Talent department that values innovation, empathy, and continuous improvement. If you're looking to grow your career in Human Resources and make a meaningful impact, we'd love to meet you.

Cox & Palmer is a welcoming place to work and provides a competitive compensation and benefits package including: generous paid vacation allowance; 3 flex days per year; paid sick days; firm paid Health, Dental, and Life Insurance plans; Group Pension Plan with employer matching contributions; Employee and Family Assistance Program; annual Health and Fitness Allowance; and Group RRSP and TFSA program!

Ready to apply?
Send your resume and a brief cover letter. We look forward to hearing from you!