Medical Office Administrator

Join Our Family Practice Team!

At Dr. Arshia Haqani's medical clinic, our dedicated team plays a vital role in our patients' healthcare journey. We are committed to providing an exceptional experience for every patient. If you thrive in a fast-paced environment, have a passion for healthcare, and enjoy collaborating in a team setting, we'd love to have you on board!

The Opportunity:
Dr. Arshia Haqani, located in Moncton, NB, is seeking a Full-Time Medical Office Administrator to join her team.

This opportunity is meant for an individual who has experience working as an office administrator within a health care setting. If you consider yourself to be a strong communicator who is organized, compassionate, and you are an innovative person who loves taking iniative, this may be the perfect opportunity for you!

Key Responsibilities, as required/applicable:

• Manages incoming/outgoing inquiries by phone and in person in a helpful, respectful and efficient manner.
• Manages and maintains the physician's schedule.
• Provides general administrative support to the physician.
• Maintains electronic medical records via EMR software and prepares routine and ad hoc reports using the EMR system.
• Processes incoming and outgoing mail, faxes and general correspondence.
• Helps order and re-stock office and clinical supplies, ensuring that exam rooms are stocked appropriately.
• Performs billing procedures (processing payments for provincial, third party, uninsured services and reconciliation).
• Assists with coordination of referrals to specialists, diagnostic imaging, and laboratory testing and conveys pertinent information to the patient.
• Performs all other related administrative tasks or special tasks.

Schedule & Location:

• The medical office administrator position requires availability to work on-site from Monday to Friday, 8 hours daily (excluding evenings, weekends, and STAT holidays).
• The clinic is located at 1116 Mountain Rd (Clinic C), Moncton NB.

Qualifications:

• Proficiency with a computer (including using the internet, electronic medical record system, and MS Office software).
• Demonstrates excellent documentation skills and attention to detail.
• Strong communication and conflict resolution skills.
• Strong interpersonal skills.
• Exhibit compassion and patience.
• Self-motivated individual who has the ability to work independently and as a team.
• Contribute to a culture of continuous improvement by fostering a mindset of innovation, problem solving, and excellence.
• Ability to maintain a high regard for confidentialy and advocacy for patients.
• Ability to multi-task and work in a fast-paced environment.
• Proficiency in English is required, proficiency in French is considered an asset.

Experience/Education:

• 2+ years of experience as a medical office admin within a family practice or specialty is required.
• Medical office admin diploma (or equivalent) is an asset.
• Familiarity with medical terminology.
• General knowledge of the New Brunswick medical system is an asset.

Why you should absolutely join our team:

Apply for a fantastic opportunity to join a positive team work environment where you will benefit from:

• A professional, positive, and inclusive work environment that strives to promote wellness.
• A competitive salary.
• Vacation (flexible, not pre-determined).
• Paid sick days.
• Health & Wellness Program.
• No evenings and weekends.
• Office closed on all STAT holidays.
• Free parking.
• Annual performance review with potential for yearly increase or bonus.

Application Deadline: Tuesday, November 4th 2025
Start Date: To be determined with the successful candidate.