Executive Assistant / Operations (Bilingual – French/English)

Executive Assistant (Bilingual - French/English)
Kaleidoscope Social Impact Group
Saint John, New Brunswick
Full-Time | On-site at the Social Enterprise Hub

About Kaleidoscope Social Impact

Kaleidoscope Social Impact is a dynamic charitable organization committed to fostering economic independence and community transformation through social finance, skills training, and social purpose real estate. Located in the heart of Saint John and working across New Brunswick, we empower individuals and organizations to build assets, create income, and achieve greater self-reliance.

Position Summary

We are seeking a highly organized, proactive, and bilingual Executive Assistant to support our leadership team. This role is pivotal in ensuring smooth day-to-day operations, managing multiple priorities, and supporting the coordination of strategic initiatives.

One of the first priorities for this position will be to support the implementation of a new Customer Relationship Management (CRM) system. This includes coordinating with vendors, assisting in data migration, training staff, and ensuring the system aligns with organizational needs for stakeholder engagement and impact tracking.

Key Responsibilities

• Provide administrative support to the CEO and the Board of Directors.
• Maintain excellent file management system.
• Lead sourcing, onboarding and use of CRM.
• Support data collection by team members, and ensure reporting is seemless across programs.
• Support developing, managing and reporting on KPIs, and production of quartely and annual reports..
• Lead onboarding of new personnell, and scheduling of regular team building activities.
• Liaise with internal teams, community partners, and stakeholders.
• Maintain confidentiality and handle sensitive information with discretion.
• Support event planning and logistics for organizational initiatives.

Qualifications

• Fluency in French and English (spoken and written) is required.
• Minimum 2-3 years of experience in an executive assistant or administrative support role.
• Experience with CRM systems or digital tools for stakeholder management is a strong asset.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities. Effective in both official languages.
• Proficiency in Microsoft Office Suite, and any experience with Adobe, Canva, and Quickbooks an asset.
• Experience in a non-profit or social enterprise environment is an asset.
• Ability to work both independently and collaboratively.

Why Join Us?

At Kaleidoscope, you'll join a collaborative, entrepreneurial team that's delivering . You'll help shape a growing Fund that's unlocking millions for affordable housing and social enterprise across Atlantic Canada. We offer:

• A competitive compensation package that includes, a salary between $50,000 and $65,000 depending on experience.
• Health benefits, and flexible workplace with 3 weeks vacation, plus time off over the Chrsitmas break.
• Relocation assistance if coming from other parts of Atlantic Canada
• Nurturing, flexible and enterprising work culture.
• Meaningful work that builds housing, livelihoods, and hope.
• An opportunity to work at the Social Enterprise Hub, a creative entreprneurial space we built in 2017. It is a one of a kind location with other enterprising non-profits, including: an environmental agency, a social planning organization, an adult training organization, plus a social enterprise café on the ground floor to get your caffein and cookie fix!

Kaleidoscope Social Impact is an equal opportunity employer. We encourage applications from all qualified individuals, including those from underrepresented communities.