Administrative Assistant, Support Services - Permanent - Full Time Position - Shoreham Village

Department: Support Services - Shoreham Village

Responsible to: Manager, Support Services

Effective Date: Immediately

Hours of Work: 80 hours biweekly (8 hour shifts)

Pleaese note: Possible occasional holiday Monday to help cover data entry for payroll

Position Qualifications:

• Community College Diploma; Business Administration
• One to two years of relevant work experience
• Knowledge of Microsoft Office required

Position Summary:

Provides administrative support to the Shoreham Support Services team and other care team staff.

Performance:

• Must demonstrate mental, emotional and physical ability to carry out duties and responsibilities of the position
• Must demonstrate empathy, respect and interest in providing quality care and service to residents.
• Must demonstrate good organizational skills and the ability to prioritize work responsibilities.
• Must demonstrate skills in both written and verbal communication
• Must be regular in attendance, and report to work on time
• Must always be well groomed and must maintain a high standard of sanitation in work area.
• Must always adhere to maintaining safety in the workplace
• Must demonstrate knowledge of WHMIS and comply with WHMIS legislation
• Must be able to work as a team player, working cooperatively with all staff members
• Must attend in-service programs while on duty when deemed appropriate with all staff members.
• Must maintain confidentiality in all matters related to Shoreham
• Employees must work in accordance to Occupational Health & Safety

Responsibilities:

• Provides support to Food & Nutrition and Infrastructure areas
• Provides relief support to the LTC Administrative Assistant in their absence.
• Minutes - Staff meetings
• Filing (Resident, staff, accounting)
• Mail collection and distribution
• Prepare orientation packages for new hires
• Answering phones, and assisting residents, staff, and public with general inquiries
• Supports the admission process
• Maintains databases and creates reports
• Schedules and organizes appointments
• Maintains electronic charts in accordance with PHIA Guidelines and ensures paper document filling follows established process
• Assists with applicant reference checks and onboarding paperwork
• Prepares supply order and maintains inventory
• Prepares attendance letters
• Supports projects and new initiatives (software/system implementation)
• Avanti Super user
• Other assigned duties

Salary:

As per the Shoreham scale

Applications:

Completed internal application forms must be submitted online through the Northwood Hub. A current resume is required when applying for this position.