2526-245 - Administrative Assistant (OA11) - Metro Region (Akerley and IT Campus)
Nova Scotia Community College - 17 Jobs
Halifax, NS | Dartmouth, NS
Job Details:
Benefits:
Operational Support
Administrative Assistant 2 (OA11)
Akerley Campus
IT Campus
Halifax and Dartmouth, Nova Scotia
School of Access, Education and Language
Term Full-time Position:
Akerley Campus: Approximately November 10, 2025 to May 11, 2026
IT Campus: Approximately November 10, 2025 to August 14, 2026
Application deadline is 11:59PM, October 23, 2025
Competition No. 2526-245
Salary range: $42,176.04 to $47,189.29 annually
Work Schedule:
· 17.5 hours per week onsite at Akerley Campus
· 17.5 hours per week onsite at IT Campus
· Total: 35 hours per week, in-person
· After May 11, 2026, reduced to 17.5 hours per week onsite at IT Campus
What you will be doing…
You will be reporting to the Academic Chairs managing the Adult Learning Program (ALP) in the School of Access, Education and Language at Akerley Campus and IT Campus.
You will provide a full range of administrative support services to the Campus ALP Counsellor. Your primary responsibilities will include digital record keeping and file management, inputting and retrieving data, running reports, managing and updating student records. Additionally, you will be the primary reception for the campus-based School office where you will greet students and respond to enquiries from students and prospective students. You will also organize and co-ordinate regular intake assessments for ALP applicants, responding to enquiries and liaising with Admissions and the ALP Counsellor.
You will therefore provide the following support services:
- Field in-person, telephone and email enquiries about the ALP program
- Identify applicants referred for entry into the Adult Learning Program
- Prepare the documents needed for the intake assessment process
- In collaboration with the ALP counsellor, schedule the intake assessments and readmit sessions for ALP applicants and candidates for readmission
- Maintain intake assessment decision records and submit to Admissions
- Maintain systems supporting graduate planning and tracking
- Assist with the counsellor's calendar management
- Maintain filing systems
- Support the planning and logistics of special events
Qualifications and Occupational Experience:
- The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Office Administration. Or you have the recognized equivalency of high school diploma with significant (10+) years of administrative experience .
- You have a minimum of two years of (full-time equivalent) recent and related occupational experience in a fast-paced office environment.
- You have occupational experience that includes digital records management.
- You are familiar with and comfortable using computer applications for spreadsheets, word processing, file sharing, video conferencing, and email.
- Experience using SharePoint and PeopleSoft would be considered an asset.
- Knowledge of running reports from enterprise systems like PeopleSoft would be considered an asset.
- You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology in advancing your work.
- Occupational experience supporting/providing service to students and prospective students in a post-secondary educational environment would be considered an asset.
Relevant Skills and Knowledge:
- You demonstrate a commitment to diversity, inclusion, equity, accessibility and anti-racism.
- You possess excellent interpersonal skills and can interact at all levels of an organization.
- You are known for your superior customer service skills and can create a relationship of trust beyond the immediate interaction.
- Your superb team working skills enable you to contribute positively to a team environment.
- You are known for your problem solving and critical thinking skills.
- You are a strong communicator.
- You possess excellent coordination skills specifically related to organizing the flow of information in both virtual and in-person environments.
- You have proven records and information management skills.
- You demonstrate a strong commitment to excellence and community involvement.
- You are dedicated to life-long learning.
Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.
NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Nikki Berrigan, HR Generalist at [email protected]. Our Employee Workplace Accommodation Policy can be found here: https://www.nscc.ca/about/publications/policies-procedures/policies/employee-workplace-accommodations-policy.asp
Unfortunately, we cannot accept late or paper applications.
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