Support Clerk, Financial Services
Acadia University
Wolfville, NS
Job Details:
Benefits:
Position: Support Clerk
Department: Financial Services
Position Type: SEIU Clerk 3, Full-time
Date Posted: October 10, 2025
Application Deadline: October 27, 2025 at 11:59 pm
Competition #: 25-31-AU
Salary: $45,191 per annum (SEIU Clerk 3). Salary increases to $50,371 following successful completion of 6-month probation period.
Benefits: Our total compensation package includes a defined benefit pension plan, health and dental plan, Telemedicine with Greenshield Health, health spending account, life insurance, optional life insurance, AD&D insurance, long-term disability insurance, employee and family assistance program, tuition discount for employees and their dependents, free gym facility membership, 3 weeks vacation increasing with years of service, university paid holidays including winter break closure.
Acadia is seeking a detail-oriented and organized Support Clerk to join our Financial Services team. Reporting to the Executive Director, Financial Services, this role supports Accounts Payable and Accounts Receivable by ensuring accurate and timely financial transactions, including vendor payments, invoice processing, and reconciliations, while delivering professional customer service.
The Support Clerk processes invoices for approval, ensuring compliance with university policies, matches invoices to purchase orders, verifies documentation, communicates with vendors and employees on payments, assists with purchase and travel card reconciliations, participates in cheque runs and electronic payments, and maintaining financial records.
This role also handles revenue invoicing, posts transactions, monitors aged receivables, and supports collection efforts. Additional duties include processing payments, reconciling deposits, ensuring secure credit card handling, preparing statements of account, following up on outstanding balances, and assisting with reporting, reconciliations, and write-offs.
- Completion of a post-secondary program with concentration in accounting/business or equivalent work experience. Posting experience with complex accounting software would be an asset.
- Minimum 5 years of experience in accounting functions, including accounts payable and receivable.
- We are seeking a candidate who has detailed working knowledge of accounting and is comfortable working in a team environment where assignments and processes are closely integrated with the work of others.
- Ability to handle large sums of money and process transactions accurately.
- The ability to prioritize and complete tasks in a busy environment; attention to cut-off dates is essential.
- Exceptional interpersonal, communication, and organizational skills are required, as is the ability to prioritize workload while providing exceptional customer service.
- Must be knowledgeable and proficient in the use of computerized accounting systems as well as MS Office programs such as Word, Excel, Outlook and Teams.
For further information or to request a detailed job description, please contact Jennifer Veinot at [email protected]
TO APPLY: Internal candidates (members of SEIU Local 2) must apply by October 27, 2025. Applications from external candidates are also encouraged; however, consideration is dependent upon result of internal competition. To apply for this opportunity, click on the "Apply Now" button and upload your cover letter, resume, and professional references. Internal candidates (members of SEIU Local 2) should also upload a job posting application form.
Please be advised that only those invited for an interview will be contacted. The University reserves the right not to fill this position. A six-month eligibility list may be established from this competition to fill future vacancies for identical positions.
The University invites applications from all qualified individuals; however, Canadians and permanent residents will be given priority. Acadia University is committed to employment equity and diversity in the workplace and welcomes applications from Aboriginal people, African Nova Scotians, persons with disabilities, visible minorities, women, and persons of any minority sexual orientation or gender identity. Consistent with the principles of employment equity, the primary criterion for appointment to a position is qualifications and professional excellence. Candidates who identify as a member of one of the afore-mentioned groups, and who wish to have the application considered as such, are invited to submit the online Employment Equity Voluntary Self-Identification Form as part of their application package.
The university will provide support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. If you require accommodation because of a disability or for any other reason during the interview process, please contact [email protected]
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