2526-256 - Assistant Registrar (PS3) - Ivany Campus
Nova Scotia Community College - 17 Jobs
Dartmouth, NS
Job Details:
Benefits:
Professional Support
Assistant Registrar (PS3)
Ivany Campus
Dartmouth, Nova Scotia
Department of Student Services
Continuing Full-time Position: Commencing approximately November 17, 2025
Application deadline: 11:59PM, October 21, 2025
Competition No: 2526-256
The salary scale for Professional Support 3 is based on steps that range from $72,470.25 - $93,456.74. New Professional Support employees may receive up to a maximum of seven steps for relevant occupational experience which is $81,859.58 annually.
What you will be doing…
You will be responsible for the management of student records, ensuring accuracy and confidentiality, as well as timely and appropriate distribution of student information. You will collaborate with the Manager of Student Services and Student Services team members, Academic Chairs and faculty, College Registrarial team, and the Campus Principal on enrollment management issues and provide insight and analysis into enrollment trends.
Specific duties and accountabilities will include:
- Apply expert records management processes in the maintenance of student records.
- Maintain timelines, accuracy and confidentiality of student records.
- Maintain consistency in recordkeeping in accordance with College policies and procedures.
- As a PeopleSoft Power User, regularly review transcripts, enrolments, as well as any campus data entry that impacts enrolment.
Communicate with staff and students (in person, in writing and electronically) regarding a variety of College policies and procedures.
Qualifications and Occupational Experience:
The minimum educational qualification for this position is an undergraduate degree. A degree focused in Education, Adult Education, or Business Administration would be considered an asset. In addition, Advanced Excel certification or equivalent training is considered an asset.
- You have a minimum of three (3) years (full-time equivalent) of recent and related occupational experience. Your occupational experience focuses on data, records management and relationship building within an educational/academic environment with an emphasis on excellent customer service.
- You are familiar with and comfortable using computer applications such as the Microsoft Office Suite and e-mail. Working with Power Query, Power Pivot, and VBA/macros for automation and data modeling would be considered an asset.
- You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology to create an exceptional student experience.
- You have experience supporting/providing service to students and prospective students.
Relevant Skills and Knowledge
- You demonstrate a commitment to equity, diversity, inclusion, accessibility and anti-racism.
- You possess excellent interpersonal skills that enable you to interact with a diversity of people and support resolution of issues.
- You are known for your superior customer service skills and can create a relationship of trust beyond the immediate interaction.
- Your superb team working skills enable you to contribute positively to a team environment
- You have specific technical occupational knowledge and skill in Excel, PeopleSoft or similar student information system.
- You are known for your problem solving and critical thinking skills.
You possess excellent coordination skills, with excellent time management and digital communication skills.
- You have proven records and information management skills and abilities and are skilled in maintaining accurate, secure student records. Additionally, you demonstrate a proven track record of consistently following policies and procedures, ensuring compliance and maintaining a high standards in all tasks
- You have strong project management skills.
- You demonstrate a strong commitment to excellence, with proven ability to leverage technology to streamline processes, support group advising and improve efficiency.
- You are dedicated to life-long learning and actively embrace emerging technologies to continuously enhance your skills and adapt to evolving institutional or operational needs.
- Proven ability to troubleshoot technology issues and adopt new tools quickly.
As a condition of employment, Professional Support employees at NSCC must complete a part-time adult education program delivered by NSCC. This adult education program is a significant investment on the part of NSCC in the learning and development of new employees. To achieve regular status; all probationary, full or part-time Professional Support employees of the College must successfully complete the program within their probationary period. Term full-time Professional Support employees whose term appointment is twelve or more months are also required to participate in this program.
NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Jaclynn Kelly, HR Generalist, at [email protected]. Our Employee Workplace Accommodation Policy can be found here.
Unfortunately, we can not accept late or paper applications.
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