Project Information Specialist

About the Role

Are you detail-oriented, tech-savvy, and passionate about delivering great customer service? Join our team as a Project Information Specialist, where you'll play a key role in managing and sharing construction project data through our member portal. You'll be the go-to person for project inquiries and document processing, helping our members stay informed and supported.

What You'll Do

As a Project Information Specialist, you'll be at the heart of our project data operations. Your responsibilities will include:

• Gathering and managing project data: Collect construction tender information from public and private sources and input it into our CANSnet system (member portal and project hub).
• Maintaining project records: Update project details with bid results, contract awards, and other relevant news.
• Member and public support: Respond to inquiries via phone, email, and in person at our reception area, providing clear and helpful information.
• Commissioner of Oaths duties: Obtain and maintain certification to act as a Commissioner of Oaths for construction-related documents.
• Document handling and printing: Process and fulfill orders for construction documents and printing services.
• Team collaboration: Work closely with the Projects team and other departments to support shared goals and special assignments.

What You Bring

We're looking for someone who's organized, detail-oriented, and thrives in a fast-paced environment. You'll be a great fit if you have:

• Exceptional attention to detail: Accuracy in data entry and document handling is essential.
• Strong computer skills: Proficiency in Microsoft Office Suite and comfort with learning new systems.
• Excellent communication: Strong written and verbal skills, with a customer-focused approach.
• Time management and multitasking: Able to handle multiple tasks while meeting deadlines and maintaining high-quality work.
• Team spirit and independence: Comfortable working collaboratively and independently.
• Industry awareness: Familiarity with the non-residential construction industry is an asset.
• Education and experience: Diploma or certificate in Office Administration or related field, or equivalent experience. Experience in construction or document management is a plus.
• Clean criminal record check: Required for this role.

Working Conditions

• Office-based role with extended periods of desk work
• Fast-paced, deadline-driven environment
• Frequent interruptions-flexibility and focus are key
• Occasional lifting of objects up to 30 lbs
• High level of mental and visual concentration required

If you're ready to contribute to a dynamic team and support Nova Scotia's construction industry, we'd love to hear from you!