2526-254 - Administrative Assistant (OA11) - Ivany Campus

Operational Support

Administrative Assistant 2 (OA11)

Education

Ivany Campus

Dartmouth, Nova Scotia

Department of Student Services

Continuing Full-time Position: Commencing approximately November 17, 2025

Application deadline is 11:59pm, October 21, 2025

Competition No. 2526-254

Salary range: $42,176.04 to $47,189.29 annually

Qualifications and Occupational Experience:

• The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Administrative Professional/Office Administration combined with a minimum of two years' (full-time equivalent) recent and related experience in a fast-paced office environment. Or you have the recognized equivalency of a high school diploma with significant (10+) years of administrative experience.

• Occupational experience that includes a front-line customer service role in a post-secondary institution would be considered an asset.

• You are familiar with and comfortable using computer applications such as the Microsoft Office Suite, specifically Outlook, Excel, Sharepoint and Teams. Prior experience with PeopleSoft (or other enterprise information systems) would be considered an asset.
• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology in advancing your work.
• Experience supporting/providing service to students, faculty, staff and prospective students would be considered an asset.

Relevant Skills and Knowledge:

• You demonstrate a commitment to equity, diversity, inclusion, accessibility and anti-racism.
• You possess excellent interpersonal skills and are able to interact at all levels of an organization.
• You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction.
• Your superb team working skills enable you to contribute positively to a team environment.
• You have specific technical occupational knowledge and skill in working with databases and Excel.
• You have specific technical occupational knowledge of general/standard office and administrative procedures and methods.
• You are known for your problem solving and critical thinking skills.
• You are a strong communicator.

• You possess excellent task prioritization and coordination skills specifically related to working in a fast-paced, deadline-driven environment.

• You posses strong attention to detail skills.

• You have proven records and information management skills and abilities.

• You demonstrate a strong commitment to excellence especially regarding official communication, correspondence and information management in terms of accuracy and timeliness.

• Demonstrated professionalism and understanding of confidentiality.

• You are dedicated to life-long learning and demonstrate professional curiosity in self-driven learning activities.

Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Jaclynn Kelly, HR Generalist, at [email protected]. Our Employee Workplace Accommodation Policy can be found here.