Atlantic Community Shelter Society

Staff Scheduler

About Atlantic Community Shelter Society

Atlantic Community Shelter Society (ACSS) is a not-for-profit organization funded by the Opportunities of Social Development and governed by a volunteer Board of Directors. ACSS is a new enterprise undertaken in response to a serious and urgent need to address homelessness.

ACSS's temporary pallet housing and tiny home solutions will be offered to individuals to provide protection, safety and security. This approach allows the basic needs of individuals to be met while more permanent housing solution opportunities are identified. Every person living at ACSS will have individual plans to identify their unique challenges and needs and a solution-oriented approach to overcome the barriers that prevent them from securing permanent housing.

Job Purpose

The Staff Scheduler coordinates and manages scheduling for shelter staff across all shifts (days, evenings and overnight). This position plays a key role in ensuring consistent staffing coverage to maintain a safe, secure and supportive environment for shelter residents.

Job Duties

• Maintain a 24/7 staff schedule, ensuring adequate coverage for all shifts
• Fill open shifts due to illness, vacation or absences in a timely manner
• Complete bi-weekly payroll timecard checks
• Support supervisors in payroll processes
• Communicate scheduling changes and updates promptly to staff and supervisors
• Monitor and process time off requests and ensure compliance with organizational policies and procedures
• Coordinate with site supervisors to anticipate future staffing needs or coverage for special events or emergencies
• Maintain accurate scheduling reports and records
• Report patterned absenteeism or employee concerns to the manager of human resources
• Assist the HR Manager with administrative tasks as requested

Candidate Profile

Requirements:

• Grade 12 minimum
• Secondary education in office administration preferred
• Proficient in scheduling software considered an asset (Staff Schedule Care and Excel)
• Previous experience in scheduling or administration required
• Experience working in a shift work environment preferably with homelessness or healthcare
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Exceptional multi-tasking skills
• Proficient in scheduling software considered an asset (Staff Schedule Care and Excel)

Starting salary: $23.00/hour, 40 hours/week

Benefits:

• Health, dental, and vision insurance
• Paid vacation, holidays off
• Employee Assistance Program
• RRSP matching

Job location: 30 Damascus Road, Bedford Commons

Work schedule: Monday to Friday 8am - 4pm

Evening and/or weekend work required at times to meet staffing needs

How to Apply

Contact: Chelsy Flemming, Director of Human Resources

[email protected]