Operational Support

Administrative Assistant 3 (OA13)

Education

IT Campus

Halifax, Nova Scotia

School of Health and Human Services and School of Business and Creative Industries

Continuing Full-time Position: Commencing approximately October 27, 2025

Application deadline is 11:59pm, September 30, 2025

Competition No. 2526-235

Salary range: $44,683.28 to $49,695.30 annually

Qualifications and Occupational Experience:

• The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Administrative Professional/Office Administration. High school completion with significant years of administrative experience (10+) will also be considered.
• You have a minimum of three (3) years (full-time equivalent) of recent and related occupational experience in a fast-paced office environment.

• Experience providing administrative support within an academic setting would be considered an asset.

• Experience supporting/coordinating the work functions of a large and complex department would be considered an asset.
• You are familiar with and comfortable using computer applications such as Microsoft Office Suite, e-mail and Office 365, including Excel, SharePoint and Microsoft Teams.
• Occupational experience that includes working with PeopleSoft or similar Enterprise Resource Planning (ERP) systems would be considered an asset.
• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology in advancing your work.
• Experience in training/facilitation preparation, delivery and evaluation would be considered an asset.
• Experience supporting/providing service to students and prospective students would be considered an asset.

Relevant Skills and Knowledge:

• You demonstrate a commitment to equity, diversity, inclusion, accessibility and anti-racism.
• You possess excellent interpersonal skills and are able to interact at all levels of an organization.
• You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction.
• Your superb team working skills enable you to contribute positively to a team environment.
• You have specific technical occupational knowledge and skill in providing front end support in a very busy office environment.
• You are known for your problem solving and critical thinking skills.
• You possess excellent time management, multitasking and task prioritization skills.

• You have strong attention to detail skills.

• Demonstrated professionalism and understanding of confidentiality.

• You possess excellent coordination skills specifically related to supporting management in the day-to-day operation of their department.
• You have proven records and information management skills and abilities.
• You have strong project management skills with a demonstrated ability to juggle, prioritize and implement multiple simultaneous projects.
• You are dedicated to life-long learning.

Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Nikki Berrigan, HR Generalist at [email protected]. Our Employee Workplace Accommodation Policy can be found here.