2526-234 - Administrative Assistant (OA11) - Sydney Waterfront Campus
Operational Support
Administrative Assistant (OA11)
Sydney Waterfront Campus
Sydney, Nova Scotia
Department of Administrative Services/Business Office
Two (2) Continuing Full-time Positions: Commencing October 27, 2025
Application deadline: 11:59PM, October 2, 2025
Competition No: 2526-234
Salary Range: $42,176.04 to 47,189.29 annually
Reporting to the Manager, Administrative Services, you will provide a full range of administrative support services to the Manager, Administrative Services. Duties will include but are not limited to cashiering, accounts receivable (A/R) for student receivables, answering incoming calls, providing support to students and assisting with their inquiries, and general office support to campus administration. You may also provide support to ancillary business and/or campus operations when required (including but not limited to bookstore, campus/college events, space rentals/bookings, accounts payable functions, facility operations, etc.).
Qualifications and Occupational Experience:
The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Administrative Professional/Office Administration. Or you have the recognized equivalency of a high school diploma with significant (10+) years of administrative experience.
You have a minimum of two years (full-time equivalent) of recent and related occupational experience in a fast-paced office environment.
Experience with accounts receivable and collections of overdue accounts.
Ability to reconcile cash and use point-of-sale systems for debit transactions.
Experience working with accounts payables would be considered an asset.
Occupational experience that includes basic front desk duties would be considered an asset.
Experience managing student financials would be considered an asset.
Experience as a cashier or relevant finance experience would be considered an asset.
Strong demonstrated computer literacy skills including, but not limited to Microsoft Office Suite including Microsoft Teams, with a high level of proficiency with Microsoft Excel. Experience with SharePoint and PeopleSoft, or a similar ERP system, would be considered an asset.
You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology in advancing your work.
Experience supporting/providing service to students and prospective students would be considered an asset.
Relevant Skills and Knowledge:
You demonstrate a commitment to equity, diversity, inclusion, accessibility, and anti-racism.
You possess excellent interpersonal skills and are able to interact at all levels of an organization.
You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction.
Your superb team working skills enable you to contribute positively to a team environment.
You are known for your problem solving and critical thinking skills.
You have strong attention to detail skills.
Demonstrated professionalism and understanding of confidentiality.
You possess excellent coordination, time management, multitasking and task prioritization skills.
You demonstrate a strong commitment to excellence (in ensuring accurate posting of accounts, reconciling cash, accurately dealing with inquiries, processing refunds, etc.).
Specific technical/occupational knowledge and skill in data entry and managing financials in a large ERP system (Peoplesoft preferred).
You are a strong communicator.
You are committed to lifelong learning.
Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.
NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Jaclynn Kelly, HR Generalist at [email protected]. Our Employee Workplace Accommodation Policy can be found here.
Unfortunately, we cannot accept late or paper applications.
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