2526-223 - Administrative Assistant (OA11) - Ivany Campus
Operational Support
Administrative Assistant (OA11)
Ivany Campus
Dartmouth, Nova Scotia
Department of Facilities and Engineering
Term Full-time Position: Commencing approximately October 20, 2025 and ending approximately March 27, 2026
Application deadline is 11:59PM, September 18, 2025
Competition No. 2526-223
Salary range: $42,176.04 $47,189.29 annually
As part of the Facilities and Engineering Department, you will:
- Provide confidential day-to-day administrative and organizational support to the Facilities Manager.
- Provide a full range of administrative support services.
- Manage the day-to-day administrative and supportive functions, activities, and programs of the office. This entails logistical planning for meetings, calendar management, record keeping, file management, project management support, and liaising with internal and external communities, as well as other related administrative duties, as required.
Qualifications and Occupational Experience:
The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Administrative Professional/Office Administration combined with a minimum of two years' (full-time equivalent) recent and related experience in a fast-paced office environment. Or you have the recognized equivalency of a high school diploma with significant (10+) years of administrative experience.
Occupational experience that includes working in a facilities management environment would be considered an asset.
You are familiar with and comfortable using computer applications such as the Microsoft Office Suite, e-mail and have strong, demonstrated knowledge of Excel, SharePoint and Office 365.
Experience working with large databases as well as Maintenance Management systems would be considered an asset.
You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology in advancing your work.
Relevant Skills and Knowledge:
You demonstrate a commitment to equity, diversity, inclusion, accessibility, and anti-racism.
You possess excellent interpersonal skills and are able to interact at all levels of an organization.
You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction.
Your superb team working skills enable you to contribute positively to a team environment.
You have specific technical occupational knowledge and skill in project management and organization.
You are known for your problem solving and critical thinking skills.
You are a strong communicator.
You possess excellent coordination skills specifically related to organizing and prioritizing requests, scheduling and logistics.
You have proven records and information management skills and abilities specifically related to project management and legal documents.
You demonstrate a strong commitment to excellence.
You are dedicated to life-long learning.
You show a strong commitment to community involvement.
Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.
NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Jaclynn Kelly, HR Generalist at [email protected]. Our Employee Workplace Accommodation Policy can be found here.
Unfortunately, we cannot accept late or paper applications.
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