MDR Strategy Group is a social purpose-driven consulting firm dedicated to helping non-profits and public sector organizations navigate and excel in strategic communications and organizational leadership and design.

Our mission is to drive meaningful, lasting change.

Headquartered on the Bedford Basin in Nova Scotia's Halifax Regional Municipality with additional team members in the Greater Toronto Area, we are one of Canada's leading service providers to regulatory bodies. These organizations, by government statute, oversee the licensing and professional regulation of dozens of occupations nationwide. MDR is also rapidly growing its presence as a trusted advisor to other non-profit and public interest organizations.

Position Summary

We are seeking an experienced and detail-oriented Event Coordinator to lead the planning and execution of our annual conference in Toronto. This role also includes sponsor management, vendor relations, and event marketing. The ideal candidate is a strong project manager with logistical expertise, excellent communication skills, and the ability to deliver exceptional experiences for participants and partners.

KEY RESPONSIBILITIES

Conference and Event Management

• Plan, coordinate, and execute all aspects of the annual conference, including venue management, catering, audiovisual, delegate management, and speaker support.
• Oversee the scheduling, logistics, and delivery of training programs and workshops across Canada.
• Ensure smooth execution of hybrid or virtual components when required.

Sponsorship and Vendor Management

• Identify, secure, and steward event sponsors, ensuring deliverables are met and sponsor visibility is maximized.
• Manage vendor relationships, contracts, and budgets.
• Oversee vendor booth management for events MDR sponsors or participates in.

Marketing and Promotion

• Lead event marketing and advertising campaigns, including social media, newsletters, and partner outreach.
• Collaborate with the communications team on promotional strategies and content development.
• Manage branding, collateral, and advertising for MDR-sponsored events.

Operations and Evaluation

• Coordinate delegate registration systems, participant communications, and on-site logistics.
• Manage event timelines and detailed project plans.
• Develop post-event evaluation processes and provide recommendations for improvement.

Qualifications

• Post-secondary education in event management, communications, or a related field.
• Minimum of three years of experience coordinating conferences, workshops, or corporate events.
• Strong organizational skills, with the ability to manage multiple projects simultaneously.
• Proven experience managing budgets, sponsor relations, and vendor partnerships.
• Demonstrated success in event marketing, advertising, and promotional campaigns.
• Excellent communication and interpersonal skills.
• Comfort with event technology platforms, including registration systems and virtual event tools.
• Must reside in the Halifax region of Nova Scotia as a condition of employment.
• Ability and willingness to travel across Canada, and occasionally internationally, as required.
• Flexibility to work evenings and weekends during events.

Core Competencies

• Problem-solving: Ability to anticipate issues and resolve them quickly with sound judgment.
• Attention to detail: Ensures accuracy in planning, contracts, communications, and logistics.
• Adaptability: Thrives in fast-paced environments and adjusts to changing priorities.
• Collaboration: Works effectively with internal teams, external partners, sponsors, and vendors.
• Leadership: Takes initiative, manages projects independently, and motivates others.
• Client focus: Committed to delivering excellent participant and partner experiences.

What We Offer

• A dynamic, mission-driven work environment.
• The opportunity to lead high-profile national and international events.
• Competitive compensation and benefits.
• A collaborative team that values purpose, people-first leadership, and collective excellence.