Are you an administrative professional looking for a new and exciting opportunity? Do you enjoy providing exceptional client service while working in a fast-paced, innovative and collaborative environment where you learn daily?

McInnes Cooper is seeking an enthusiastic and proactive Office Support Assistant to join our team in our Sydney office for a full-time permanent position. This opportunity will provide general administrative support to our Legal Support Services team ensuring the overall operational needs of the office are met.

As an Office Support Assistant, you will be responsible for:

Legal Services Support

• Document preparation duties including preparation of letters/transcribing documents, scanning, printing, and making copies;
• File management of documents both in paper and electronic formats;
• Arrange deliveries and couriers, including hand deliveries when necessary;
• Assist with the management of files including opening and closing files;
• Enter time entries for lawyers in the firm's finance software;
• Prepare client invoices and expense claims;
• Schedule and coordinate meetings; and,
• Provide back-up coverage to Legal Assistant(s) during vacation or absences.

Office Support

• Assisting with meeting room preparation and audio-visual equipment setup;
• Covering reception, including greeting clients, answering the phone and redirecting calls, managing boardroom bookings and requirements;
• Maintaining the organization and stock of office supplies;
• Regular lifting of weights up to 20lbs; and,
• Assisting with special projects, as required.

The successful candidate will possess the following skill set:

• Diploma in Office/Legal Administration, related education, or equivalent administrative experience.
• Excel in a demanding, fast-paced team environment, be highly detail-oriented, and flexible to changing priorities;
• Exceptional technology skills, with proficiency in all aspects of Microsoft Office and a genuine interest in keeping up to date with the newest technology;
• Exceptional communication skills, a special focus on client service and the highest degree of professionalism; and,
• A positive attitude and enjoy working in a collaborative team environment.

Our team members have access to:

• Defined-benefit pension plan;
• Firm-paid health and dental benefits;
• Commuting allowance;
• Health spending account;
• Personal spending account (wellness benefit);
• Time for you:
  • Including vacation, personal, and sick days.
• Our Team - we can't say enough about our people! You will be part of a collaborative, collegial, respectful, and caring team; and,
• The opportunity to participate in a variety of committees including Collective Social Responsibility, Wellness, Diversity, Equity & Inclusion, Special Events and so many more!

McInnes Cooper is committed to building an environment that is diverse and inclusive, representative of the communities in which we serve. We welcome and encourage applications from persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles and members of the 2SLGBTQIA+ community. Applicants from these equity groups may self-identify through our on-line application process.

As part of the recruitment process, MC will provide accommodation(s) to candidates with disabilities. If you require an accommodation(s) to participate in the recruitment process with us, please contact Alana Burgess at [email protected] or 902.455.8260.