Location(s): Regional Headquarters, Colchester East-Hants Public Library 754 Prince Street, Truro Nova Scotia

Status: Contract - 2 years (with a 6-month probation period)

Salary: LA2 $25.55/hr (Step 1 on a five-step scale), healthcare after probation.

Work Schedule: Monday to Friday 9am-5pm, with a one (1) hour break for lunch. Attendance to bimonthly evening Board Meetings is required.

JOB SUMMARY:

Under the supervision of the Executive Director, the Finance Administrator is responsible for financial and office administration, including: provides bookkeeping and accounting services; reviews and recommends acceptable financial practices and procedures; administers banking and financial services and prepares financial statements; purchases office and cleaning supplies, as well as other equipment and furnishings, and maintains inventory; serves as back-up to the Human Resources Administrator with payroll and human resource systems; performs other general office duties as part of the regional administrative team.

DUTIES:

· Process accounts payable, accounts receivable, and revenue data; maintain data input and output control.

· Assist the Executive Director and regional management team with the preparation and monitoring of budgets for multiple accounts (approx. combined value of $2.2 million per annum).

· Prepare monthly bank reconciliations for two operating accounts and approx. 20 reserve accounts. Responsible for all general ledger adjustments and entries.

· Prepare bimonthly financial reports and due diligence statements for the Library Board.

· Communicate closely throughout the year, and particularly during year end, with the Library's independent auditors. Provide accurate and timely financial information and records to the auditors during auditing process.

· Maintain building and vehicle insurance policies; troubleshoot insurance claims and questions.

· Assist the Executive Director and regional management team with preparing tenders for professional services; grant applications; and managing of service/lease agreements.

· Monitor and manage office supplies inventory for the region. Assist with equipment and furnishing ordering.

· Respond to telephone calls and general inquiries as needed.

· Backup, and assist when required, the Human Resources Administrator with the bi-weekly payroll for approx. 50 staff, using an automated payroll management system.

· Perform other related duties as required or assigned.

REQUIRED QUALIFICATIONS:

· Grade 12 and successful completion of Business/Office Management program or equivalent.

· 5+ years' experience as Accounts Administrator/Bookkeeper.

· Work-related experience of regular payroll and accounting functions in a computerized accounting operation.

· Experience using SAGE accounting.

· Experience using Microsoft Office suite, with above average knowledge of Excel.

· Satisfactory Criminal Record Check, Vulnerable Sector's Check.

· Excellent attention to detail, and strong organizational and analytical skills.

· Ability to adapt to changing needs and procedures as required.

· Ability to work independently with little supervision, and consistently meet deadlines.

· Ability to input and retrieve data electronically.

· Ability to maintain accurate bookkeeping records. Ability to exercise tact and maintain confidentiality of work information.

Application Process

Please submit resume and cover letter by 5pm Friday, August 29, 2025 to:

Tracy Spence, Human Resources Administrator. Email: [email protected]
Colchester-East Hants Public Library, 754 Prince Street, Truro, NS, B2N 1G9

CEHPL values diversity and inclusion in the workplace. We welcome applications from all qualified candidates including Indigenous Persons, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities, Women (applying for non-traditional positions), and Persons of the 2SLGBTQIA+ community. We encourage applicants from these designated groups to self-identify in the application process.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

To learn more about the CEHPL, visit our website at www.lovemylibrary.ca.