Position Title: Department Finance Clerk
Report To: Director of Finance
Location: Natoaganeg (Eel Ground) First Nation
Anticipated Start Date: September 15, 2025
Application Deadline: August 22, 2025

NSMTC Member Communities:
Ugpi'ganjig (Eel River Bar), Oinpegitjoig (Pabineau), Natoaganeg (Eel Ground), Metepenagiag (Red Bank), L'nui Menikuk (Indian Island), Tjipogtotjg (Buctouche), Amlamgog (Fort Folly).

Position Overview:
The Department Finance Clerk is a key member of the Finance Department and serves as the primary financial contact for an assigned portfolio of departments. While reporting to the Director of Finance, this role works closely with department managers and staff to support all finance-related functions such as invoice processing, funding agreement tracking, reporting assistance, and departmental financial communications. The ideal candidate is detail-oriented, highly organized, and able to manage multiple financial processes while building collaborative relationships across teams.

Key Responsibilities: Departmental Communication & Support

• Serve as the finance liaison for assigned departments, attending department meetings and participating in discussions involving budgeting, expenditures, and financial planning.
• Collaborate with department managers and staff to ensure financial needs are understood and addressed in a timely, accurate manner.
• Support departments in meeting financial reporting requirements, including assembling financial data and assisting with the preparation of financial sections in external reports.

Accounts Payable & Receivable:

• Process vendor invoices, ensuring appropriate general ledger coding and accurate documentation; manage payment processing via cheque, EFT, or e-transfer.
• Calculate and accurately record various HST rebates associated with eligible expenses.
• Work with department staff to prepare and issue accounts receivable invoices, ensuring they reflect the unique billing requirements of each department.
• Review accounts receivable regularly, following up on outstanding balances and working with departments to resolve overdue payments.
• Maintain accurate records of all A/P and A/R transactions in accordance with internal controls and financial procedures.

Reporting & Analysis Support:

• Assist in the preparation of internal and external financial reports, pulling data from the accounting system as required.
• Monitor funding agreement reporting timelines, assisting departments in gathering and submitting required financial documents.
• Identify and resolve discrepancies in financial data by following up with relevant departments and ensuring consistent and accurate records.

Administrative Duties:

• Maintain well-organized records of financial transactions and supporting documents for audit and compliance purposes.
• Use Microsoft Teams, Word, Excel, and Outlook for communication, scheduling, and document sharing.
• Respond to finance-related inquiries from internal departments and external vendors, providing timely and professional support.

Additional Support:

• Support the Director of Finance with other accounting tasks or finance-related projects as assigned, ensuring effective collaboration and service delivery across all departments.
• Other duties as required to meet organizational objectives.

Qualifications & Skills:

• Post-secondary education in Business Administration, Accounting, Finance, or a related field.
• 1-2 years of experience in a finance or accounting support role; experience in accounts payable and receivable preferred.
• Proficiency in Sage 50 and Microsoft Office Suite (especially Excel).
• Strong attention to detail, time management, and organizational skills.
• Ability to work independently within a finance team while building strong working relationships with department managers and staff.
• Familiarity with funding agreements and financial reporting processes is an asset.
• High level of professionalism, confidentiality, and effective communication skills.
• Demonstrated understanding of Indigenous people, traditions and socio-economic conditions is essential.
• Spoken and written English is essential; proficiency in Mi'kmaq will be considered an asset.

What We Offer:

• Office-based position with flexibility for virtual meetings as needed.
• Frequent interaction with internal departments and external vendors.
• Occasional overtime may be required during funding reporting periods or financial deadlines.
• A work culture that supports employee wellbeing, diversity, engagement, and a sense of belonging.
• Competitive salary, pension, and benefits package, including access to an Employee and Family Assistance Program.
• Collaboration with a team of passionate professionals working towards contributing to the growth and success of First Nations communities.

Additional Information:
If you are passionate about directly supporting First Nation communities and are motivated, collaborative, innovative, and possess excellent communication skills, we encourage you to apply for this position.

The NSMTC is an equal opportunity employer and welcomes applications from all interested parties. However, if there are applicants of equal education, skills, and experience, preference may be given to members of our seven member communities.

Application Deadline:
Please submit your resume and cover letter to Tammy Scott, Human Resources Manager at [email protected] by Friday August 22, 2025, at 4:00p.m.

We thank those who apply, but only individuals selected for further consideration will be contacted. Applicants are responsible for the timely submission of applications.